Logistics Assistant SC 5 - Multiple posts (Beirut, Tripoli and Zahle Field Offices)

Job Purpose

To support with the In-Kind operation in Lebanon.

Accountabilities:

Within delegated authority and under the direct supervision of the Head of Field Office, the incumbent will be responsible for the following duties:

• Coordinate with the Cooperating Partners (CP) and WFP Country Officer (CO) Supply Chain on the receipt/dispatch of commodities to ensure accurate and timely recording, accounting and reporting.
• Support the CP to maintain accurate warehouse transaction records, including identification of discrepancies to ensure immediate and accurate reporting on commodity movements in line with WFP’s requirements.
• Conduct inventory check (e.g. physical stock verification, reporting, etc.) to monitor any existing and developing issues with regards to proper stocks management are timely addressed and WFP standard procedures for commodity handling and storage are strictly followed.
• Oversee safeguarding of commodities by providing guidance on preventive measures to ensure commodities are preserved in good condition and that quality control actions are initiated as per WFP procedures.
• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
• Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
• Assist in management of commodity accounting data quality and integrity.
• Support operational pipeline analyses, assessments, and operational planning for all delivery modalities.
• Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance, narrative reports, MDRs) and ensure information accuracy in corporate systems in support to informed decision-making.
• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
• Closely coordinate with programme colleagues at field office to ensure efficient preparations and delivery of in-kind activities.
• Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
• Perform other related tasks as required.

Minimum Qualifications: 

Education: Completion of secondary school education. A university degree in the related field is a

Experience: At least four (4) years of progressively responsible experience in logistics, supply chain, procurement or other related field. Experience in any UN sister agency or any large company/organization is a plus.

Language: Fluency in both oral and written communication in English and Arabic. Knowledge of French language is an added advantage.

Desired skills and knowledge:

• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers ‘contracts.
• Experience in compiling contract documentation.
• Experience in contract execution
• Experience in budget monitoring and reporting.