UNWFP - Beirut CO - Procurement Assistant SSA5

WFP Lebanon encourages female candidates and people with disabilities to apply. 

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.  

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at lebanon.recruitment@wfp.org (and copying in global.inclusion@wfp.org). Our DEI team is here to ensure your full participation in our recruitment process. 

Organizational Background: 

Assisting more than 115.5 million people in 120 + countries each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and helping individuals and communities find life-changing solutions to the multiple challenges they face in building better futures. 

In conflict situations, we bring relief to exhausted populations and use food assistance to build pathways to peace and stability – work for which WFP was awarded the Nobel Peace Prize in 2020. 

WFP Lebanon provides cash assistance to Syrian refugees and in-kind assistance to vulnerable Lebanese, while supporting the Government in strengthening social safety nets. WFP supports resilience-building activities, and its school meals programme improves nutrition and school attendance. Since October 2023, WFP has provided food and cash assistance to people affected by the conflict and has scaled up its food assistance including the distribution of daily meals following the recent escalation. 

To know more about WFP’s mission, please check the below video: 
https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178/   

Job Purpose:  

To plan, execute and analyze procurement activities to maximize the efficiency of procurement operations. 

Key Responsibilities (not all-inclusive, nor exhaustive):  

Within delegated authority and under the direct supervision of the Procurement Officer, the incumbent will be responsible for the following duties:  

1. Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.  

2. Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.  

3. Review, record and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.  

4. Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.  

5. Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.  

6. Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.  

7. Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.  

8. Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.  

9. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis. 

10. Perform other duties, as required.  

STANDARD MINIMUM ACADEMIC QUALIFICATIONS: 

Education: Completion of secondary school education. University degree in the field of Supply chain, business management or finance is a plus. 

Experience: At least five (5) years of progressively responsible experience in the field of procurement, supply chain or relevant similar administrative experience within the humanitarian sector. 

Language: Fluency in both oral and written communication in English and Arabic. Knowledge of French language is an added advantage. 

Required Experiences for entry into the role: 

1.Experience working on procurement activities.  

2. Experience conducting analyses and developing reports.  

3. Experience working with suppliers or other third party on day to day basis 

WFP Leadership Framework: Common Standards of Behaviour 

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. 

Click here to access WFP Leadership Framework

Terms and Conditions:  

WFP offers a competitive benefits package including salary, medical and life insurances, provision of breastfeeding rooms for new parents, and various wellness platforms. 

WFP Lebanon offers flexible working hours schedule upon prior approval.  

Our premises are accessible, and we are committed to accommodate to any required reasonable accessible needs to remove barriers in the workplace. 

Only shortlisted applicants will be contacted.