WFP Lebanon - Logistics Assistant (Operations) SSA5

WFP Lebanon encourages female candidates and people with disabilities to apply.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at lebanon.recruitment@wfp.org (and copying in global.inclusion@wfp.org). Our DEI team is here to ensure your full participation in our recruitment process.

Organizational Background:

Assisting more than 115.5 million people in 120 + countries each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and helping individuals and communities find life-changing solutions to the multiple challenges they face in building better futures.

In conflict situations, we bring relief to exhausted populations and use food assistance to build pathways to peace and stability – work for which WFP was awarded the Nobel Peace Prize in 2020.

WFP Lebanon provides cash assistance to Syrian refugees and in-kind assistance to vulnerable Lebanese, while supporting the Government in strengthening social safety nets. WFP supports resilience-building activities, and its school meals programme improves nutrition and school attendance. Since October 2023, WFP has provided food and cash assistance to people affected by the conflict and has scaled up its food assistance including the distribution of daily meals following the recent escalation.

To know more about WFP’s mission, please check the below video:
https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178/  

Job Purpose: Support logistics activities to enable the efficient delivery of food and non-food items, Compile and follow up regularly with partners on their logistics plan/forecasts for incoming cargo, Carry out warehouse assessments, as required to facilitate the establishment of new storage facilities, Assess warehousing and transportation conditions to ensure standards are met, Keep Relief Item Tracking Application (RITA) up to date at any time and ensure regular feedback to the cluster co-ordinator, Organize and plan training for partners where necessary, Support the IM officer with relevant information to be shared among, partners, Produce field visit reports and other reports as needed. 

Key Responsibilities (not all-inclusive, nor exhaustive):

Within delegated authority and under the direct supervision of the Logistics Cluster coordinator in Lebanon, the incumbent will be responsible for the following duties:

1. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, to the effective delivery of food assistance to beneficiaries.

2. Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.

3. Support management of logistics vendors’ contracting activities including performance monitoring and measurement.

4. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.

5. Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.

6. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.

7. Assist in management of commodity accounting data quality and integrity.

8. Support operational pipeline analyses, assessments and operational planning for all delivery modalities.

9. Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.

10. Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.

11. Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.

12. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

13. Perform other related duties, as required.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience: At least five (5) years of professional experience in humanitarian logistics

Language: Fluency in both oral and written communication in English and Arabic. Knowledge of French language is an added advantage.

Required Experiences for entry into the role:

• • Experience and readiness to support emergency response and hard to reach areas.
  • Logistics and/or Supply Chain Management experience
  • Background in warehouse management, transport (uni or multimodal), customer service or sales force
  • Ability to assess performance of third-party logistics providers
• •  Experience analysing data (on commodities, funds, etc.) and drafting reports
  • Willingness to work in dangerous or insecure locations
  • Strong analytical and communication skills
  • Knowledge of MS Office and Excel.

WFP Leadership Framework: Common Standards of Behaviour

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

Terms and Conditions: 

• WFP offers a competitive benefits package including salary, various types of leaves including, medical and life insurances, provision of breastfeeding rooms for new parents, and various wellness platforms.
• WFP Lebanon offers flexible working hours schedule upon prior approval. 
• Our premises are accessible, and we are committed to accommodate to any required reasonable accessible needs to remove barriers in the workplace.
• Only shortlisted applicants will be contacted.