Admin

General Information about Venture Association: Venture Association/Al Qadisyeh announces its need for an Admin. To work within the project “Building Resilient and Vibrant Environment (BRAVE)”- A project for ARCPA/AL-JANA - Funded by UNICEF

• NGO Address:  Tripoli - Beddawi
• Job Title: Logistic Officer
• Monthly Salary: 300 USD
• Contract Type: Full Time
• Duty Station/Location: Beddawi
• Working Days: 5 days a week
• Project Duration: 18 Months  

Duties:

• Ensure the smooth functioning of daily office operations, including maintaining a clean, organized, and well-supplied office environment.
• Maintain organized physical and digital filing systems and handle all incoming and outgoing correspondence such as emails, letters, and internal requests.
• Provide general administrative and logistical support to program and operational teams, ensuring effective coordination across departments.
• Perform procurement processes by preparing requests for quotations, purchase requests, and purchase orders, and follow up with suppliers, vendors, and service providers to ensure timely and accurate deliveries.
• Arrange for the delivery, distribution, and proper tracking of materials, equipment, and supplies to field locations.
• Coordinate logistics for events, meetings, and workshops, including transportation and accommodation for staff, trainers, and visitors.
• Track and manage contracts related to office services and rentals.
• Assist in maintaining HR records such as staff files, attendance sheets, leave documentation, and preparation of work certificates and other employment-related documents upon request.
• Take accurate minutes of meetings, ensuring proper formatting, timely circulation, and secure archiving.
• Coordinate with the safeguarding focal point to support the implementation and follow-up of safeguarding policies and procedures.
• Ensure confidentiality and the secure handling of sensitive and personal information.
• Perform any other duties as requested by the supervisor.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 2 years of experience in administrative or office management roles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Discretion, integrity, and professionalism in handling sensitive information.
• Ability to work independently and in a team-oriented environment.
• Previous experience in working with NGOs is a plus
• Excellent computer skills.
• Up-to-date with new technology trends is a plus
• Understanding of the context of Palestinian refugees, especially in terms of employment

• Language Requirements: Fluency in English and Arabic is required

Personal Skills:

• Strong organizational and time management skills.
• Attention to detail and a high level of accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Problem-solving attitude and ability to work under pressure.
• High level of integrity, reliability, and professionalism.
• Flexibility and adaptability to changing work demands.
• Proactive, self-motivated, and capable of working independently and within a team.
• Discreet and respectful when handling sensitive and confidential information

Reference check:                                                                                                        

Recruitment is subjected to reference check with positive results officially, qualifications and ethically.

Venture is committed to ensuring that all our personnel and programs are absolutely safe for children, adult beneficiaries, staff, volunteers, and everyone.
We have a zero-tolerance policy towards any behavior that may put children or vulnerable adults at risk.
We undertake strict procedures to ensure that only people suitable to work with children and adult beneficiaries are allowed to join our association. Therefore, all candidates will be subject to thorough reference checks and legal screening.

Please fill out the application form

https://forms.gle/Rm3H2jZ3ufqS8H2EA

Note: Only applications through the link will be considered for screening and shortlisting.

Deadline for application: 02/07/2025