Administrative Assistant

        Background The Program Administrative Assistant will be responsible for, but not limited to, the following functions and responsibilities:   Key tasks and responsibilities:   Provide administrative support to ensure that operations are maintained in an effective, up to date and accurate manner Maintenance of filing and documentation with the projects; Preparation of payments for all centers Provides information by answering questions and requests Contributes to team effort by accomplishing related results as needed Maintain office files Take minutes at meetings Distribute minutes Prepare cheques Assist visitors Answer phones and respond to emails and inquiries Perform other related duties as required  Provide support to all project staff, both in the Headquarters and in the field, in administrative issues and liaison with Project and Program Coordinators; Assist HR section to coordinate with newly recruited staff, including organization of staff briefings; Following up on all the emails and templates by the UN agencies in order to assist those that would be in the field. Perform other administrative functions and any other duties related to the position   Reporting Reports to the HR Officer Duty station and travel arrangements The Administrative Assistant will be based in the office in Beirut. Time-frame The Administrative Assistant is a full-time position (5 days per week). The position will start October 1, 2013 and will last for 6 months, with possibility of extension depending on performance. Skills/Qualifications: Fresh Graduate ,Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Verbal Communication, administration and bookkeeping procedures, ability to maintain a high level of accuracy confidentiality concerning financial and employee files, excellent interpersonal skills, analytical and problem solving