Program Manager - Dutch MFA

Position in the Organization:

The Program Manager reports to the Regional Director for the first phase of implementation, and then will be reporting to the country director of the country base.

Essential Functional Relations:

The Program Manager collaborates closely with the Program Implementation Team (Project Managers/Coordinators in Lebanon, Jordan and Uganda), Regional Technical Advisors, in-country Program Quality Department, Monitoring and Evaluation Department, as well as the Operations Support Managers and HR Managers.

Result Areas:

1. Project Implementation Management:
   • Lead the implementation of the Dutch MFA project in Lebanon, Jordan, and Uganda, ensuring strict adherence to donor requirements and alignment with the organization's objectives.
   •  Design the detailed workplan, support partnership assessment and partner capacity building plan, establishing implementation processes, systems, and procedures.
   • Facilitate the finalization of MOUs and other project documents with local partners, providing support to project coordinators.
   • Conduct project start-up workshops to clarify roles and responsibilities and establish effective communication channels.
   • Oversee project monitoring activities, making necessary adjustments to ensure project success.
   • Keep the Country Directors informed of project progress and address emerging issues promptly.
   • Prepare and submit donor reports in accordance with agreed schedules.
   • Document and share lessons learned to inform future program design and implementation strategies.
   • Preparing donor reports and strategic plans.
   • Provide regular briefing for Steering Committee
   • Lead the Project Implementation Committee
   • Lead the learning sessions with partners and War Child staff
   • Ensures budget expenditure in line with the workplan and donor compliances
2. Management of Staff:
   • Effectively manage the performance of project managers and coordinators through regular appraisals and constructive feedback.
   • Ensure job descriptions are up to date and that staff have a clear understanding of their roles and responsibilities.
   • Cultivate a sense of common purpose and teamwork among project staff, fostering a positive work environment.
   • Support the development of competency-building plans for project teams and provide guidance, coaching, and opportunities for staff development.
   • Encourage creativity and initiative among project staff.
3. Capacity Building of Staff & Local Partners:
   • Support the development of competencies and capacities of project staff and local partners, collaborating with HR and Technical Specialists to provide necessary training and support.
4. Maintain Network of Contacts/Representation:
   • Develop and maintain productive relationships with stakeholders, representing War Child in relevant meetings and coordination platforms.
5.  Safeguarding and Integrity:
   • Ensure strict adherence to international and internal Safeguarding and Integrity standards within the program.
   • Report and address any child protection, Safeguarding and Integrity concerns identified within the organization, fostering a culture of openness and transparency.
   • Ensure staff receive regular child protection and Safeguarding training and support.