Project Administrative Officer

Handling finances

• Prepares monthly payments for staff in the field;
• Follows up closely on monthly payments and cheque advances;
• Keeps track and monitors advances of partners;
• Weekly controls the budget to ensure proper expenditure of each budget line;

Result: Finances are handled in such matter that field staff are paid on time and according to precise documentation.

Handling Administration 

• Develops and maintains a filing system of partners;
• Keeps track and monitor advances of partners and staff;
• Performs administrative tasks (photocopies, buying stationeries, scanning/faxing documents, minutes of meetings);
• Assists in preparation of monthly and completion reports;
• Prepares and submits bi-weekly reports to the supervisor on the date identified;

Result: Administrative tasks are handled in such a way that a filing system is in place reports are submitted on time.

Organization, Coordination and Management

• Organizes trainings, seminars, project opening ceremonies, hosting donors and beneficiary visits, site inspections, etc.
• Coordinates with the field and ensures that the work is done properly and on time by meeting WCH targets;
• Manages minor procurement processes (stationary provision, utilities, minor purchases for all project activities);
• Updates and maintains information on computer database systems and in archives. Conduct some field visits with the field officers and social workers;
• Develops, design, and improve work methods and procedures in coordination with the supervisor;
• Supports in collecting data to write donor reports;

Collects documents from the field and enters that in the database