Project Coordinator Assistant

Responsibilities               • Assist Project Coordinator in overall implementation of the project Maintenance of filing and documentation with the projects; • Assisting in preparation of monthly and completion reports; • Manage minor supply contracts (for fuel supply, stationary provision, vehicle servicing, utilities etc); • Manage minor procurement processes (for fuel supply, stationary provision, vehicle servicing, utilities, minor purchases for all project activities); • Organization of training, seminars, project opening ceremonies, hosting of donor and beneficiary visits, site inspections, etc.  • Coordinate with the field and ensuring that the work is done properly and on time by meeting WCH targets. • Travel to project field to monitor and pay field staff salaries, and operational advances. • Program regular visits to the activities to assess partner performance and to ensure the quality of the project supporting in the process of monitoring and evaluation. • Prepare and write bi-weekly reports as War Child template, and submit to the supervisor on the date identified •Weekly control the budget to ensure proper expenditure of each budget line • Assisting in financial reporting, updating and weekly follow up; • Prepare minutes of meetings •Supervise Data-Entry Assistant and assure proper data entry and bi-weekly reporting to donors; • Assist HR section to coordinate with newly recruited staff, including organization of staff briefings; •Perform other administrative functions and any other duties related to the position; •Taking charge of project implementation in case of project coordinator absence.     Reporting   Reports to the Project Coordinator