Admin and Logistics Assistant

Presentation of GVC

GVC is an Italian NGO founded in 1971. Actually is working in 22 countries worldwide. GVC presence in Lebanon dates back to the begin of Syrian Crisis and since then GVC has been implementing emergency and development projects in Bekaa and Akkar, financed by International Donors mainly in WASH sector.

GVC is actually recruiting personnel to cover the position of Admin and logistics Assistant to support activities in Administration and logistics

Position Title: Admin and Logistics Assistant 

Reporting to: Beirut Office and Liaison Coordinator

Duty station: Beirut

Salary grade & level: Grade 3 Level 2

General Objectives of the Position

Under the line management of Beirut Office and Liaison Coordinator, the Admin and Logistics Assistant is responsible to provide full support to the logistics department in terms of handling the office management, petty cash, fleet in addition to more demands based on the need.

Work Relationships

Line manager: Beirut Office and Liaison Coordinator

Line manager+1: Country Representative

Supervising positions: Driver & Cleaner

In direct link with: Beirut team & Logistics

Responsibilities & Objectives

Objective 1:

Activities/Main duties: Administration

• Handling all Beirut’s office payables (Cash payments/Check payments/utilities payments);
• Accurate and organized handling of Beirut office accountability and petty cash;
• Maintain organized hard copy files of all documents (contracts, correspondence, AoA/MoU, etc.) c according to GVC filing system;
• Visa arrangements: constant follow up of visa renewals and procedures for International staff Liaison with local authorities and Ministries (MOL, GSO, etc.) in order to arrange visa for expatriate staff;
• With frequent visits to GSO & MOL;

Objective 2:

Activities/Main duties: logistics

• Maintaining communication with service providers and suppliers;
• Assist the Procurement Manager for the procurement of Beirut office;
• Maintain GVC fleet of Beirut in good working/running order in coordination with GVC Drivers
• Asset management and maintenance of GVC premises in Beirut.

Objective 3:

Activities/Main duties: Others

• Cooperate and assist other GVC personnel;
• Maintain good working relations with authorities and all stakeholder involved in the GVC’s activities;
• Management of Beirut office driver;
• Any other task not here listed and necessary to the projects and activities; 

Qualifications/ Requirements

Educational Background: Bachelor Degree

Languages: English & Arabic

Driving license: Yes (Driving for more than 2 years)

Personal qualities & soft skills:

• Good communication skills (with local authorities and teams)
• Understanding of and commitment to humanitarian principles and values
• Highly organized and able to work respecting deadlines
• Passionate in the job, flexibility and willingness to work long hours
• Ability to work in team with respect
• Being flexible and with the ability to adjust to changes and new requirements

Employment Conditions

• Basic Salary: According to GVC salary grid ($800-$1200)
• Transportation: According to GVC salary grid
• Expected Starting date: 1st of August
• Contract Duration: 5 months
• Type of contract: Full time
• Renewable or not: No
• Social insurance: NSSF in addition to a medical insurance