Logistics Supervisor (National Contract)

WeWorld-GVC has been working in Lebanon since 2006 and is now supporting vulnerable populations through emergency WASH, shelter, basic assistance and protection interventions as well as Water Governance and Local Economic Development programs aiming at increasing the resilience of the concerned communities, in the Bekaa Valley and Akkar.

Tasks and responsibilities:

Procurement planning and strategy:

• Support the drafting of Procurement Plans, in line with internal and donors’ guidelines;
• Review the Procurement Plans on a monthly basis in coordination with base teams, verify that they match actual procurement implementation and forecast, and update them as necessary;
• Consolidate and share updated Procurement Plans as required;
• In view of the Procurement Plans, recommend procurement strategies to improve efficiency at mission level: grouping of purchases, framework agreements, etc.;
• Capitalize, regularly update, and share procurement data, using the dedicated tools (suppliers list, price list, procurement validation follow-up, etc.).

Procurement validation:

• Be the focal point in the Logistics department to follow-up and circulate information on the validation of procurement files, between the different departments;
• Check all procurement files received for validation, and verify that the provided documentation is complete and correct;
• Verify the compliance of the procurement files with regards to internal procurement procedures and Donors guidelines;
• Liaise with the field teams if issues are identified in the received procurement files, in order to complete and/or correct the required documentation.

Logistics:

• Responsible of fleet management in the assigned base;
• Coordinate with Project Coordinator for logistic aspects related to project team.

Internal and external audits

• Visit the bases at least once a month and provide support on procurement activities;
• Perform sample check of the procurement files at bases and coordination level, and provide feedback on the compliance to internal and donors’ procedures;
• Support the Logistics Manager in the preparation of external audits.

Archiving and reporting

• Ensure archiving of validated procurement files and contractual documents in compliance with organization’s guidelines;
• Ensure soft and hard copies are archived according to organization’s procedures.

Direct supervision: Logistic Manager

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, Information Technology or any other relevant field
• At least 2 years of relevant work experience in a similar position
• Knowledge in Procurement, fleet management and IT
• Previous work experience with NGOs
• Excellent spoken and written English and Arabic language skills
• Valid Driving License