Finance Coordinator

A Finance Coordinator manages financial transactions, budgets, and reports to ensure accurate and efficient financial operations.

Tasks and Responsibilities

1- Planning and Oversight:

• Responsible for financial planning and preparing the annual budget.
• Preparing the cash flow plan and ensuring the availability of funds to implement projects.
• Supervising the financial team in the sector.
• Evaluating the performance of the financial team and proposing a development plan.
• Supervising the procurement and logistics department to ensure compliance with organizational policies and efficient resource management.
• Ensuring procurement and logistics processes align with the organization’s financial plans.
• Reviewing supplier contracts and ensuring procurement operations are conducted within the approved budget and policies.

2- Accounting and Auditing:

• Completing the monthly closure process and provide updated reports to project managers and programs.
• Preparing monthly bank reconciliations.
• Ensuring accurate handling of exchange rates.
• Ensuring the readiness of the accounting system and the recording of all operations.
• Preparing the monthly financial report.
• Ensuring the implementation of financial policies and developing them as needed.
• Verifying documentation accuracy and ensuring other departments comply with organizational policies.
• Overseeing the annual audit process and follow-up.
• Preparing the annual financial report.
• Conducting project audits and following up with donors until the final approval of reports.
• Auditing financial operations related to procurement and logistics to ensure accuracy and transparency.
• Ensuring all procurement and logistics expenses comply with the approved budget.

3- External Communication:

• Serving as the primary point of contact with donors on financial and administrative matters.
• Coordinating with the Country Director regarding banks and financial institutions and completing financial evaluation files.
• Approving financial reports before submission to donors.
• Submitting financial reports to donors within the required timeframe.

4- Internal Communication with Other Departments:

• Working directly with the programs team to ensure expenses align with budgets and making necessary adjustments.
• Developing project budgets in coordination with the programs team.
• Sharing financial reports regularly with other departments.

5- Safeguarding Requirements:

•   Integrate safeguarding principles and protocols into all financial activities and processes.
•  Promote a safe, inclusive environment that respects the rights and dignity of all individuals, especially vulnerable populations.
• Respond promptly and appropriately to safeguarding concerns or incidents, adhering to established protocols and procedures.

Qualifications Required

• Master’s degree in financial management or an equivalent specialization (e.g., Accounting, Internal Auditing, etc.).
• At least five years of prior experience in a similar position, with at least two years in the nonprofit or humanitarian sector preferred.
• Experience with accounting software.
• Strong proficiency in Microsoft Office, especially Excel.
• Ability to communicate in English.
• Excellent communication skills.
• Strong team management and supervision skills.
• Ability to prioritize tasks and complete them within set deadlines.
• Capability to handle diverse and multiple tasks.
• Solid understanding of gender-sensitive approaches.