Finance Officer

The Finance Officer plays a key role in ensuring the accurate, timely, and compliant management of day-to-day financial operations. Under the supervision of the Finance Coordinator, the position is responsible for implementing accounting, banking, payroll, and reporting activities in line with organizational policies, donor requirements, and applicable regulations. The role supports programs implementation by ensuring transparency, accountability, and efficiency in all financial processes and requires close coordination with programs staff, HR, auditors, and external accountants.

Tasks and Responsibilities

1-         Accounting and Financial Records:

• Ensure timely and, where required, daily entry of financial transactions.
• Review all supporting documents for compliance before performing all accounting data entry operations, using QuickBooks, including recording bills, payments received, and other financial transactions.
• Ensure proper numbering, printing, and filing of bills and supporting documents in a sequential and organized manner.
• Print QuickBooks vouchers and reference covers for all monthly transactions.
• Maintain accurate and complete financial documentation for funds received and expenditures incurred.
• Ensure timely and accurate month-end closing of all balance sheet and income statement accounts.
• Prepare and support the annual financial closing process, including account review, adjustments, and finalization of financial statements.

2- Cash and Bank Management:

• Manage all cash and bank operations, including daily, weekly, and monthly cash counts.
• Prepare and monitor monthly area cash forecasts.
• Prepare monthly bank reconciliation statements and investigate discrepancies in coordination with finance coordinator.
• Coordinate bank-related transactions, including payment requests, currency exchange operations, and transfers between accounts based on operational needs.
• Monitor, reconcile, and follow up on all cash advances on a monthly basis, ensuring proper approvals and justifications.
• Maintain and regularly update the payment tracker.
• Ensure timely processing of all payments and provide guidance to staff when required.

3- Payroll and HR-Related Financial Tasks:

• Prepare monthly payroll sheets for all staff across all operational locations.
• Support in updating salary allocation files by donor for each employee.
• Prepare and submit salary-related files (e.g. Whish files) in coordination with the HR department.
• Prepare monthly salary slips for all employees.
• Assist in the preparation of monthly timesheets.

4- Donor Reporting and Budget Support:

• Assist the Finance Coordinator in the preparation of budgets, budget revisions, and financial reports.
• Lead on budgets based on size and complexity of grants under the supervision of the Finance Coordinator.
• Ensure financial data provided for donor reporting is accurate, supported, and compliant with donor requirements and women now regulations and internal policies.

5- Audit and Compliance:

• Support regarding annual audits and project-specific audits, & government audits. (including scheduling, preparation, and submission of all required documentation).
• Follow up on audit findings and comments.
• Support timely processing of statutory and legal financial declarations on a monthly, quarterly, and annual basis.

6- Coordination and Team Support:

• Work closely with programs finance, procurement, and HR team to ensure smooth financial workflows.
• Provide accounting, banking, reporting, and auditing support to the Finance Team as required.
• Perform any other finance-related duties assigned by the Finance Coordinator in line with operational needs & level of expertise.

7 - Safeguarding Requirement:

•   Integrate safeguarding principles and protocols into all financial activities and processes.
•  Promote a safe, inclusive environment that respects the rights and dignity of all individuals, especially vulnerable populations.
• Respond promptly and appropriately to safeguarding concerns or incidents, adhering to established protocols and procedures.

Qualifications Required

• Bachelor or Master’s degree in financial management or an equivalent specialization (e.g., Accounting, Internal Auditing, etc.).
• At least five years of prior experience in a similar position, with at least 3 years in the nonprofit or humanitarian sector preferred.
• Experience with accounting software (QuickBooks Online for Nonprofits).
• Strong proficiency in Microsoft Office, especially Excel.
• Ability to communicate in English.
• Excellent communication skills.
• Ability to prioritize tasks and complete them within set deadlines.
• Capability to handle diverse and multiple tasks.
• Solid understanding of gender-sensitive approaches.
• Good knowledge of the Lebanese context and applicable financial regulations for NGO’s.