Logistics and Finance Assistant - Wavel, Baalbek

This position is subject to the availability of funds. Start of employment and continuation in the role are conditional upon final agreement and confirmation from the donor (UNICEF).

Women's Programs Association (WPA) has a zero-tolerance policy with regard to Sexual Exploitation and Abuse.  Protection from Sexual Exploitation and Abuse (PSEA) is the responsibility of everyone. Selected candidates will therefore undergo rigorous reference and background checks against their past behavior against sexual exploitation and abuse and misconduct and may be required to provide additional information further on in the selection process. All individuals affiliated with WPA will be required to always comply with the PSEA Policy and Code of Conduct.

Background

The Women's Programs Association (WPA) is a humanitarian NGO working with the Palestinian communities in Lebanon in development, emergency response and relief through various projects and services addressing the needs of the community in partnership with UNICEF TAAWON Welfare, the Women’s Programs Association (WPA)  is rolling out a large-scale distribution of Family Hygiene Kits across all Palestinian families in Lebanon (North, Beirut, Beqaa, Saida, Tyre), each partner operating three centralized distribution sites per area, each partner will designate NFI distribution staff  per each site. In this framework, the WPA is seeking to recruit Logistics and Finance Assistant to support NFIs distribution operations

2. Objective of the position:

The purpose of the post is to assist in and support Women’s Programs Association (WPA)’ NFIs distribution operations, ensure receiving kits, follow up recording in/out/replacement, validate consistency and verify approvals. Support in finance operations and procurement under NFI operations managed by WPA in the frame of the program.

3. Key tasks and responsibilities:

The Logistics and Finance Assistant will work under the supervision of WPA line manager, to whom he/she will report.

Support procurement, warehousing, and timely delivery of supplies designated for distribution.

Communicating with the operational stakeholders, suppliers, and other parties for the facilitation of operations

Maintain stock records, reconcile balances, and issue delivery notes.

Handle financial documentation for site rentals, casual labor, and petty cash as per donor’s requirements.

Provide logistical support for distribution teams and vehicles.

Provide regular and post distribution stock reconciliation reports.

Manage Financial disbursement records for operational costs.

Documentation of logistics challenges and recommendations.

Performing analytical check-ups at the level of each distribution and study deviations and identify causes in coordination with the financial management of the WPA,

Supporting with any other responsibilities assigned by the line manager withing this job.

Participating in training offered by WPA and UNICEF/donor.

Safeguarding

Abiding by the WPA’ Code of Conduct and PSEA Policy is mandatory

Reporting any incident or act and any risk identified that causes any harm to beneficiary or to others in the distribution site through reporting and feedback channels assigned by the [WPA/UNICEF] is mandatory.  

Qualification & Job Requirements:

Bachelor’s degree in accounting or finance, Business Administration or related Fields.

Experience in Supply Chain management, logistics/warehouse management operations is a strong asset.

Minimum 3 years of recent experience in a similar position is a strong asset.

Minimum 2 years’ experience in bookkeeping or accounting information system is a strong asset.

Other Personal qualifications

Familiarity with basic accounting principles and procedures and with bookkeeping.

Experience with accounting information systems

Hands-on experience with spreadsheets (Microsoft Excel)

Accuracy and attention to detail

Organization

Aptitude for numbers

Flexible and responsive to program challenges, with willingness to take on additional tasks as needed.

Ability to manage documentation, communication and reporting in English is a must

Applicants who have previously worked or are currently working in similar positions living in, or adjacent to camps and gatherings will be prioritized