Senior Finance Assistant

The Finance and Legal Assistant is responsible for the day-to-day operational finance processes at area level, and for coordinating budget preparation/reviews related to grants, funds, and budgets for all related programs, donors, and departments by ensuring adherence to WPA’s policies and donor requirements. 

Generic Responsibilities  

• Implement effective, efficient and transparent finance systems that support the delivery of the Country Strategic Plan and individual projects at area level.
• Ensure adherence to WPA’s financial handbook and procedures, other WPA policies and donor requirements.
• Manage Finance staff at area level and follow up day to day operations of the finance team.
• Provide Capacity building on financial procedures and contribute to the improvement of the finance function in the area.
• Provide donor financial reports and any other financial management reports as required.
• Maintain budget control and monitor cash flow for the area. 
• Ensure proper filing of all financial documents and reports.
• Ensure that WPA’s related activities are implemented within WPA’s guidelines and reports any breaches/concerns to the line manager and/or focal point for proper action. 

Specific Responsibilities  

• Ensure that cash and bankbooks records are updated on daily basis, ensuring that all coding is in line with donor, WPA’s and country coding structure. 
• Participate in budget preparation for new proposals, grant applications, budget revisions to ensure compliance with WPA and donor guidelines. 
• Prepare budget forecasts/analysis and assist in Master budgets preparation & revision at area level.
• Review financial transactions and ensure that the supporting documents meet WPA securing supporting documentations and donor regulations. 
• Support in area level month/project and year closures as per WPA and donors set procedures.
• Ensure spot checks and compliance checklists are done on regular basis.
• Assist with Internal and External Audits at area level as needed.
• Perform weekly Cash counts with cash holder as well as verifying posting the cash transactions to the system. 
• Participate in tender openings with Procurement team. 
• Coordinate closely with Project Managers and Staff to ensure proper communications and work between program and Finance function. 
• Ensure optimal allocation of expenses in line with approved budgets and projected expenditures (master budget, allocation tables, etc.). 
• Follow-up all the legal procedures with WPA’s Lawyer.
• Prepare all the financial reports to be submitted to the local authorities and to UNRWA.
• Implement any other Finance related task as requested by the admin and Finance Manager.