Expand Your Horizons (Eyh) - Request For Strategic Planning Training Proposal

1. Background: Expand Your Horizons (EYH), is a three year USAID-funded project, which aims to build the technical and professional capacity of Lebanese organizations and their employees to play a more effective role in their community. This project is made possible by the generous support of the American People through the United States Agency for International Development (USAID). The project aims to achieve this through: 1. Strengthening the capacity of 150 organizations from various sectors and 400 of their employees in selected core skills and competencies through training and follow-on support activities. 2. Increasing communications and networking among participating organizations and individuals. EYH will be outsourcing trainings for the selected organizations to highly qualified training providers based on the needs identified in the project’s assessment process. In order to do so, EYH is issuing the following Request for Training Proposals (RFTP). The purpose is to solicit proposals from qualified training providers who have the capacity to develop and deliver training workshops. These workshops must be designed to support the skills and knowledge of development professionals as guided and indicated in the details of the RFTP below. 2. Training Topic and Objectives: EYH is commissioning a four days customized training on strategic planning for local civil society and private sector working in the fields of Basic education, Workforce development, Gender, Youth and Disability within the Lebanese communities. The training should focus on developing strategic planning systems that can be directly translated into the programmatic framework of the organization, and developing procurement policies and plans to guide effectively procurement activities. The training will be delivered for around fifteen mid-level and senior professionals in Lebanon. Specifically, the Training Service Provider is expected to meet the following desired training objectives: Familiarize participants with principles and fundamentals of strategic planning Strengthen the participants’ capability in developing strategic objectives and comprehensive strategic plans for their organizations. Enable participants to acquire skills in developing annual plans, based on the long-term strategic plans, with clearly defined inputs, outputs, targets, indicators, activities, while incorporating procurement needs. Enable participants to develop procurement policies and procedures providing oversight over procurement decisions. Introduce participants to the most updated methods and tools used for periodic revisions and adjustments for strategic plans, based on informed decisions. 3. Methodology: The methodology needed for this training should revolve around participatory adult education techniques. The training should not rely heavily on traditional lecturing, and instead focus on practical issues and is activity-based, with each training session offering a range of activities designed to convey clearly identified training objectives. Service providers are expected to share in their training proposal in addition to the agenda of the training, an explanation of the training methodology to be used to achieve EYH objective. Training material should include up-to-date information and new tools with practical examples and case studies that will aid the trainees in implementing their strategic plans. The selected training service provider is expected to: Prepare and design modules of training in response to training objectives set by EYH Share the outline of training modules and the brief content of each topic in English with the EYH team for approval before the training Share all relevant training material with EYH team four working days before the training including handouts, PowerPoint presentations, and other relevant material. Deliver the training and work with trainees on developing their IDPs Submit a training report at the end of the training 4. The Individual Development Plan (IDP) The IDP is an action plan for measuring change in the individual and the organization. The IDP, which EYH works with individual trainees to start its development, should describe what each trainee should expect to accomplish through training and how their new skills and knowledge will contribute to their organization’s development plan already prepared by EYH. Training providers need to allocate adequate time and assistance to coach participants create this action plan in the last day of the training. 5. Trainee Background All trainees will be mid and senior level professionals mostly in the field of Lebanese civil society and private sector working in the fields of Basic education, Workforce development, Gender, Youth, and Disability. 6. Language of Training Training will be delivered in Arabic and/or English. 7. Training Process and Timeline The consultancy is expected to begin in the First week of May. Action Due Date Responsibility of Deadline for submission of Training Proposals to EYH April 11 Consultant/Training Service Provider Review applications/short list/service procured/contract signed April 12 until April 17 EYH Inception meeting with EYH to agree on methodology and training outline Week of April 22 - 25 Consultant and EYH Training Delivery First week of May Consultant Report Submission Second week of May Consultant 8. Outputs Expected outputs include: Building capacity of 10-15 Lebanese civil society and private sector professionals on planning and implementing effective strategic and procurement plans. Sharing with EYH the training material in Arabic or English. IDP Action plan for each trainee based on already developed EYH material. End of Training Report in English a maximum of one week after the completion of the training. 9. Budget Training service provider is expected to provide a budget covering daily rate and trainer’s fees that are reasonable and comparable to market prices. The trainer should charge for the two days of preparation required for the training, delivery of the training over the course of four days, and one day of final training report writing and wrap up. Trainers are not responsible for all training logistical issues such as production of training material, stationary related to the training, booking and reservation of the venue, etc. A detailed budget should be included as part of the training proposal submitted and outlined below. Prices must be quoted in USDand include all expenses necessary to perform the contract including VAT. 10. Training Service Providers Profile EYH is looking for local or international training service provider with a strong record in Strategic Planning, and procurement. The TSP can be a registered commercial company, NGO, or an individual consultant with a proven track record and credibility within the field of training. The specific skills and competencies we seek include: At least 5 years proven knowledge and experience in facilitation and training delivery on strategic planning. Excellent writing and verbal communication skills in English and/or Arabic; Excellent communication and interpersonal skills; and Familiarity with issues and peculiarities related to Lebanese civil society sector. The training provider should during the training: Acknowledge and value diversity of experiences and operational environments; Encourages dialogue, sharing of knowledge and participation; Be supportive, rather than prescriptive, in building individual participants’ skills and expertise; and Encourages participants to be responsible for their own learning. 11. Training Proposal Required Documentation: Training service providers with the experience and skills described above are invited to submit the below in English: CV of trainers with references including names, organization, and contact information for three (3) referees who can provide insights regarding skills, qualification and delivery of requested training services. A cover letter of no more than 2 pages introducing the training service providers experience and how the skills and competencies described above are met, with concrete examples. Please also use this cover letter to indicate date availability. An outline of no more than 4 pages of the proposed methodology, modules and key considerations tackled in this RFTP. The proposal should include how the training service provider intends to achieve desired training goals mentioned above. A 1-page budget covering all allowable costs. One example of a previous similar task. Applications should be emailed tormatar@eyhlebanon.orgwith a subject line ofExpand Your Horizons (EYH) Training on Strategic Planning and Procurement – EYH.RFTP.SPP.003. Applicants not conforming to this model may be rejected.