Expand Your Horizons (Eyh) Training Program On Monitoring & Evaluation Eyh.rftp.m&e

1. Background: Expand Your Horizons (EYH), is a three year USAID-funded project that aims to build the technical and professional capacity of Lebanese organizations and their employees to play a more effective role in their community. This project is made possible by the generous support of the American People through the United States Agency for International Development (USAID). The project aims to achieve this through: 1. Strengthening the capacity of 150 organizations from various sectors and 400 of their employees in selected core skills and competencies through training and follow-on support activities. 2. Increasing communications and networking among participating organizations and individuals. EYH will be outsourcing trainings for the selected organizations to highly qualified training providers based on the needs identified in the project’s early on assessment phase. In order to do so, EYH is issuing the following Request for Training Proposals (RFTP). The purpose is to solicit proposals from qualified organizations and training providers who have the capacity to develop and deliver tailored and relevant trainings. These training activities must be designed to support and develop the skills and knowledge of professionals as guided and indicated in the details of the RFTP below. 2. Training Topic and Objectives: EYH is commissioning a four days customized training on Monitoring and Evaluation. The training will be delivered for around twenty mid-level and senior civil society and private sector professionals working in the fields of Basic Education, Youth, Disability, Gender, Workforce Development, Human Rights, and Tourism. Specifically, the Training Service Provider is expected to meet the following desired training objectives: This training should focus on Establishing and Implementing Monitoring and Evaluation Systems. Objectives Introduce participants to Monitoring and Evaluation and result based management for organizational management and development. Provide participants with key principles on how to develop monitoring and evaluation plans including setting S.M.A.R.T. indicators, developing result, logical framework, theory of change, and setting targets; and ensuring alignment with the overall strategic plan and vision of the institution. Introduce and work with participants on setting different types of indicator (input, output, outcome, impact) for the different levels of monitoring and evaluation such as organizational, departmental, program, project, and activities levels. Familiarize participants with the concept of baseline data and baseline data collection. Demonstrate to participants the need and importance for producing M&E reports in a timely and periodic manner (weekly, biweekly, monthly, quarterly, semi-annually, and yearly) to ensure timely corrective measures and accurate capturing of impact and success stories for evidence based, result focused management. Build participants’ skills needed to implement M&E plans through provision of techniques, tools, instruments, templates, matrices, and methods for data collection and data analysis highlighting the importance for a strong information technology to support accurate, up-to-date, and timely M&E reporting. Familiarize participants with the importance of capturing in the M&E plans gender, people with disabilities, and vulnerability aspects with reference to international trends in this area. Develop with participants during the training an action plan to transfer and implement the knowledge gained back to their organizations (refer to section 4. Individual Development Plans (IDPs) and Action Planning). 3. Methodology: The methodology needed for these trainings should revolve around participatory adult learning methodologies with an interactive learner-centered focus. The trainings should focus, in addition to informative sessions, on practical examples and exercises and training sessions should offer a range of activities designed to convey clearly the identified training objectives. Exchange of information and experiences activities should be organized in the form of round-tables, workshops, case studies, and if possible professional meetings suitable to the diversity of the participating organizations. Training service providers are expected to share in their training proposal, in addition to the training schedule, a clear explanation of the training methodology that would achieve each of the training objectives. Training methodology should reflect up-to-date information and new trends with practical applications and simulations that reflect real life examples suitable for the diversity of participating organizations (please refer to Section 5. Trainees Background). The selected training service provider is expected to: Prepare and design modules of training in response to training objectives set by EYH as set in Section 2. Training Topic and Objectives. Share the outline of training modules and the brief content of each topic with the EYH team for approval before the training. Provide training on Monitoring & Evaluations international standards, policies, instruments, practices, tools and services related to the field of operation for the participating organizations. Strengthening understanding as to applying these to the Lebanese context. Equipping trainees with relevant training materials. Share all relevant training material with EYH team four working days before the training including hand-outs, PowerPoint presentations, and other relevant material. Deliver the training and work with trainees on developing their Individual Development Plan (IDP) and Action Planning (please refer to Section 4. Individual Development Plans (IDPs) and Action Planning). Submit a training report in English at the end of the training. Throughout the training, the training provider should: Acknowledge and value diversity of experiences and operational environments. Encourage dialogue, sharing of knowledge and participation. Be supportive, rather than prescriptive in building individual participants’ skills and expertise Encourage participants to be responsible for their own learning. Encourage participants to reflect and consider how the training experience will be applied upon return to their home institution. 4. Individual Development Plans (IDPs) and Action Planning The Individual Development Plan (IDP) is an action plan for measuring change in the individual and the organization. The IDP, which EYH works with individual trainees to start its development, should describe what each trainee should expect to accomplish through training and how their new skills and knowledge will contribute to their organization’s development plan already prepared by EYH. Training providers need to allocate adequate time and assistance to coach participants create this action plan during the training. 5. Trainees’ Background All trainees are Lebanese professionals working in the following sectors: Microfinance, Basic Education, Gender, Youth, Disability, Workforce Development, Human Rights, and Tourism Institutions. Participants are key administrative decision makers within their institutions. The participants were selected for this training because they were identified as possible key contributors to the institutions making improvements to achieve set objectives within the areas of M&E. After completion of their training EYH will maintain contact and assist each institution with collaborative follow-on networking activities, offer additional training opportunities in Lebanon, and track progress made on the participants’ IDPs and the impact on their institutions. 6. Language of Training The language used in the delivery of the training should be Arabic. Language of training materials could be either in English or in Arabic with a preference to Arabic training materials. Interpretation or translation will not be provided during the training program. 7. Training Location: Training will be conducted within the Greater Beirut region in Lebanon. 8. Training Process, Deadlines, and Timeline: Action Due Date Responsibility of Deadline for submission of Training Proposals to EYH June 10, 2014 Consultant/Training Service Provider Review applications/short list/service procured/contract signed June 11 – June 13, 2014 EYH Inception meeting/ call with EYH to agree on methodology and training outline June 20, 2014 Consultant and EYH Contract Signed Week of June 23, 2014 Consultant and EYH Training Delivery June 30 – July 3,2014 Consultant Training Provider Report July 11, 2014 Consultant Final Budget and Invoice and Action Plans Submission Third week of July 2014 EYH 9. Outputs Expected outputs from the training include: Build capacity (new knowledge, skills, and attitudes) of decision makers working as lead administrators in their respective institutions in Lebanon. One copy of training materials from each technical session shared with EYH and each training participant. Training Provider Report in English (within 1 week post-training). Final Budget and Invoice with any supporting financial back up documentation for the program. 10. Financial Proposal Prices must be quoted in USDand include all expenses and taxes necessary to perform the contract. The financial proposal should include only technical consultant costs. The trainer should charge for the two days of preparation required for the training, delivery of the training over the course of four days, and one day of final training report writing in English and wrap up. Trainers are not responsible for all training logistical issues such as training material provision to participants (hard and soft copies of handouts, presentation…), stationary and equipment related to the training, booking and reservation of the venue, etc. A detailed financial proposal should be included as part of the proposal submitted. For trainers coming from outside Lebanon, travel to and from Lebanon on Economy Class, lodging, and ground transportation from and to airport, hotel, training venue, and EYH office if needed will be covered by EYH. 11. Training Service Providers Profile EYH is looking for a local, regional, or international training service provider with a strong record of expertise and experience conducting training programs in Monitoring and Evaluation for a diverse range of institutions. The training service provider can be a registered commercial company, NGO, or an individual consultant with a proven track record and credibility within the field of M&E. The specific skills and competencies we seek include: At least 5 years proven knowledge and experience in facilitation and training delivery. Proven knowledge of current global M&E trends, standards, tools and services across various operational sectors. Excellent interpersonal skills. Excellent writing skills in English and verbal communication skills in both English and Arabic. Familiarity with trends related to Lebanese organizations and/or surrounding countries in the MENA region. 12. Training Proposal Required Documentation: Training service providers with the experience and skills described above are invited to submit the below in English: CV of trainer(s) with references including names, organization, and contact information for three (3) referees who can provide insights regarding skills, qualification and delivery of requested training services. A cover letter of no more than 2 pages introducing the training service provider experience and how the skills and competencies described above are met, with concrete examples. Please also use this cover letter to indicate date availability. An outline of no more than 4 pages of the proposed methodology, modules and key considerations tackled in this RFTP. The proposal should include how the training service provider intends to achieve desired training goals mentioned above. A tentative agenda of the proposed training that includes IDP development session(s). A 1-page financial proposal covering all allowable costs. One example of a previous similar task. Applications should be emailed to info@eyhlebanon.org with a subject line ofExpand Your Horizons (EYH) Training on Monitoring and Evaluation – EYH.RFTP.M&E. Applicants not conforming to this model may be rejected.