Project Procurement Assistant (Ppa)

Organization and Project Background: The World Rehabilitation Fund, Inc. (WRF) is an international humanitarian non-profit organization headquartered in New York with a mission “To enable individuals around the world with functional limitations and participation restrictions achieve community and social integration through physical and socio-economic rehabilitation and advocacy and to prevent disability and reduce disadvantage.” In Lebanon, the programs of WRF started in the early 1980s with training and material and technical assistance to concerned national (governmental and non-governmental) organizations, academic institutions, professional groups, and community-based rehabilitation institutions. WRF/Lebanon will be implementing a Project titled, “Filling Assistance Gaps in Basic Rehabilitation Services for Syrian Refugees with Disabilities and their Peers in Host Communities in Lebanon”. Position: WRF is inviting native candidates to apply for the position of “Project Procurement Assistant” (PPA) to assist in assessing project procurement needs and performing procurement of goods and services as planned. Job Purpose: The main role of the PPA in the Project is to assist the Project’s senior management in: (i) identifying project procurement needs; (ii) preparing and reviewing procurement requests; (iii) identifying available suppliers and obtaining price offers; (iv) finalizing contracts; (v) monitoring delivery of goods and services; (vi) follow up on payments; (vii) documenting procurement processes and decisions; (viii) ensuring compliance with procurement policies and procedures and donor guidelines; (ix) following up on payments; and (x) collecting and organizing supporting documents. Key Tasks: The PPA will be responsible for the following: Assessments and Planning: • Conducting desk review of needed goods and services for Persons With Disabilities (PWDs) and on available suppliers and service providers. • Assisting in the development of procurement plans based on the Project’s objectives, targets, priorities, and deliverables. Project Implementation: • Negotiating and following up with suppliers and service providers. • Supporting in finalizing procurement details and drafting quotation requests or itemized order lists. • Supporting in the capacity assessment of suppliers and service providers. • Supporting in obtaining price offers and quotations. • Receiving and organizing quotations, and preparing selection matrices. • Supporting in decision making on most favorable offers. • Supporting in preparing and placing orders and/or agreements. • Supporting in the verification of delivered items to corresponding partners and/or beneficiaries and in collecting related delivery documents. • Supporting in effecting payments and collecting all payment documents. • Documenting all the procurement processes. Project Monitoring and Evaluation (M&E): • Tracking procurement processes based on procurement plans and providing timely and relevant information to M&E team. • Assisting the M&E team in monitoring procurement targets and deliverables. • Reporting regularly and as needed on progress and challenges, and recommending corrective action whenever needed. Qualifications and Requirements: • At least two years of working experience with emphasis on procurement; experience with procurement of rehabilitation aids and supplies is a plus. • Work experience with international NGOs would be an asset. • Good understanding of basic contracting and procurement management. • Knowledge of procurement requirements of major donor agencies such as USAID, PRM and EU would be an asset. • Talent in negotiations and networking. • Aptitude in working with numbers and spreadsheets. • Ability to work under pressure with tight deadlines. • Good verbal and written command of Arabic and English. • Good communication skills, teamwork spirit, and ability to establish and maintain positive working relations. • Computer skills, particularly in word processing and spreadsheets. • Readiness and fitness for frequent travel to different regions in Lebanon with a valid driving license.