Accounts Payable Officer

PURPOSE OF POSITION

The purpose of the position is to ensure compliance with local legislation, WVI and donor requirements, to ensure sufficient fficient liquidity for smooth operations and to contribute to achieving the Finance function KPIs.

MAJOR RESPONSIBILITIES

Local (Government) Reporting

Ensure Compliance with Local legislation, WVI and donor requirements.

Ensure accurate and timely submission of tax, social security and other mandatory reports required by local governmental bodies.

• All reports required by local legislation ( Income tax, social security and other reports) are prepared and submitted  within deadlines set by Legislation 

Accounting, Compliance and Monitoring

Ensure review of the source documents/ payment packages before processing the payments to ensure alignment with local legislation and WVI and donor regulations.

Ensure accurate and timely financial data into the standard registers as required.

Ensure payments are processed within 3 working days after complete supporting documents submitted to the Accounting

Ensure all bank accounts balances reconciled monthly

Ensure all submitted EERs are reviewed timely and there are no outstanding advances to the staff.

Assist Accounting team Lead in audit preparation to provide required information

Assist the Reporting and Analysis team with monthly reconciliations as required

Perform site and partner monitoring visits

• Source documents and payment packages are reviewed and all outstanding issues are addressed before processing
• All cash and bank transactions are made into standard register on a daily basis
• All payments processed within 3 working days after complete supporting documents submitted to the accounting.
• Bank balances per books are the same with balances in Bank statement.
• Employee advances are cleared within the deadline.
• All accounts are reconciled and necessary adjustments are made

Perform other duties as required

• Attend and participate in capacity building trainings locally and internationally.

• Attend and participate in WVL’s spiritual nurture and other organizational events.
• Responsible of own security and actively contribute to a positive security culture.
• Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.
• Perform other duties as assigned by the Line Manager

KNOWLEDGE, SKILLS AND ABILITIES

• Bachelor’s degree in Accounting, Finance or Business Administration, or a related field
• Minimum 3 years of experience in accounting position with medium business/medium NGO/government agency
• Experience with humanitarian aid in-country is a plus.
• Practical Knowledge of financial systems, budget/cash flow monitoring and internal accounting controls.
• Computer aptitude and experience with word processing, database, management and spreadsheet software..
• Analytical skills and good attention to details.
• Proficiency in written and spoken English and local language
• Ability to travel within the country
• A full commitment to World Vision’s core values and mission statement.
• Full adherence to World Vision Child Protection, Code of Conduct and Conflict of Interest policies.
• Full Adherence to security protocols
• The position requires ability and willingness to travel domestically to 10% of the time.