Cash/ Nfi Project Coordinator

PURPOSE OF POSITION: To ensure implementation of the WV Lebanon commodities and cash based programs in alliance with required standards and collaboration with relevant stakeholders, providing support in both technical aspects of the program and operational requirements.   MAJOR TASKS Provide direct technical support to non-food assistance project and Cash Transfer program in design and development of projects involved cash and commodities as implementation modality. Assist the assessment team in conducting need assessment for potential non-food or cash projects using cash transfer approach. Work closely with Food Assistance manager in conducting project studies and surveys for identification of new project opportunities using NFI/Cash as a resource through cash based programming tool. Directly involve and provide support in emergency NFI/Cash project assessment and advice on potential funding opportunities. Develop information and communication material and messages related to assistance program and community awareness. Design, produce and disseminate awareness information and material on project in close coordination with communication focal person. Assist Food Assistance manager in proper and standardized implementation of cash and commodities programs of the all country non-food /Cash projects as per WVI standards and policies. Formation of community groups/committees within the WV operational areas that shall assist in the implementation of project activities and ensuring participation of communities in project design and implementation. Maintain the list of community groups and ensure regular meetings are conducted with these parties and local communities’ groups/committees, as required, shall be organized so as to ratify beneficiary’s targets and brief stakeholders on the implementation progress. Ensure project stakeholders mapping is conducted and close coordination is maintained by WV with key stakeholders, including municipalities, formal & informal community groups and other groups. Ensure all necessary measures are taken to reach the intended beneficiaries within the timelines specified in the plan of operations. Take all necessary measures to preserve the resources handed over by donors to WV, prevent their deterioration and mitigate any loss. Ensure only authorized personal, whom names are provided to donors certify and shall receive the cards, vouchers or commodities. Facilitate monitoring activities of donors, including on-site monitoring, retailers’ monitoring and post distribution monitoring. Assist the Food Assistance Manager in preparation of donors’ required reports, this includes but not limited to weekly, monthly and quarterly qualitative and quantitative reports.  The report should include overall progress in the implementation of project activities, operational difficulties encountered and measures to overcome them, information on complementary inputs from other sources, results achieved for the direct benefit of the targeted people, expected developments and additional activities proposed. Work closely with Food Assistance manager in monitoring the NFI/Cash activities need of the country and identify the opportunity to fill any gaps. Develop and implement comprehensive non-food projects operations plan. Develop and report to management on challenges identified during project implementation and advice on suitable course of action. Orient new staff members and provide skills training, in close work with Food Assistance Manager, that include international response standards, Commodity management and other relevant matters. Assist in the development of the DPP (disaster preparedness plan) incorporating cash based interventions in the response. Closely coordinate with distribution team leader in conducting distribution of commodities, cash, card or vouchers. Ensure proper documentation and record keeping is maintained within the department for all cash based related project interventions. Conduct close follow up on monitoring findings done by WV compliance team and donors M&E teams and ensure the actions points are developed and acted upon within the agreed time limits. Inform management of any fraud or attempted fraud in connection with the implementation of operations. Work through the sensitization of beneficiaries on the use of e-cards or cash assistance, retailers’ Assist Food Assistance Manager in planning and conducting market retail price assessment and labor wage monitoring. Budget management tool is used and cost items are tracked. Any deviation is reported immediately. Ensure beneficiaries are trained fully on the usage of the transfer modality and means of transfers are used effectively and efficiently by the end user, i.e. beneficiaries Ensure quality of the NFIs is up to humanitarian and Sphere standards. Ensure all WV warehouses are properly and fully equipped with international warehouse standards and warehouse operations are conducted as per defined policies and standards. Responsible for receipt, safe keeping, dispatch, handling and management of the project resources (cash cards, vouchers) provided by donors for disbursement to beneficiaries. Maintain proper accounts of the resources received from donors, distributed and returned, in accordance with accounting procedures. Submit request to donor (UNHCR, others) for issuance of NFI vouchers/cards based on the monthly requirement given by distribution team leader according to distribution plan. Conduct monthly analysis of the required quantities of NFI cards/vouchers from donors or CSP. Coordinate with donors and other service provider for timely handover of vouchers to WV for monthly distribution Receipt of vouchers from donors and sign handover notes after proper counting and verification. Ensure vouchers are fully accounted for and any loss or damage is recorded and approved by the concerned authorities. Ensure vouchers are kept in safe custody while in WV possession and proper method of issuance, receipt and return is followed