Chief of Party-MADAD Youth RESOLVE Consortium

MAJOR RESPONSIBILITES

% of time

Activity

End Results

35%

Handle Operations Management Responsibilities

Manage the operations of the assigned project throughout partners and geographical target locations

Coordinate and consolidate the PCM in a detailed manner including planning and reporting of project activities

Organise administrative and financial matters related to the project activities

Continuously monitor and evaluate ongoing activities and report on successes and challenges

Perform regular monitoring site visits

Provide guidance and mentoring to partners’ staff as needed

Assess partners’ staff training needs

Lead steering committee, technical working groups, operational lead meetings and support office coordination

Create and maintain comprehensive project documentation

Ensure that all project goals and activities are delivered on-time, within scope and within budget

Coordinate and supervise local partner activities

Project delivered on time and on budget with the anticipated quality and impact. Partners, communities, government, donor and youth groups understand, value and contribute to the project

10%

Ensure Activities implementation

Coordinate and supervise project activities in close collaboration with partners’ project managers and technical advisors

Conduct monthly coordination meetings with partners and write minutes

Promote good practices and incorporate lessons learnt into project implementation

Develop and revise the timetable and work plan of activities under the project

Actively participate in coordination meetings as needed

WV Project delivered on time and on budget. Partners, government, communities and youth groups understand and value the project

5%

Follow up on Compliance and quality

Provide ad-hoc advice to resolve issues relating to the implementation and management of programme

Monitor programme progress and support the staff to ensure that activities are implemented in alignment with donor requirements and regulations, as well as global standards

Project meets donors requirements

5%

Handle Finance / Admin responsibilities

Ensure that consortium partners meet donor requirements in terms of procurement and finance (contract, payments, installments to contractors, etc…)

Ensure that soft and hard records are kept for all procurement contracts (services, goods, works)

Monitor expenditure, budgets and expenses. Track activities for the project. Address under/over expenditure as necessary

Analyse project spending and ensure its timeliness by all consortium partners and address under/over expenditure as necessary.

Ensure monthly, quarterly and annual financial planning related to the project

Oversee consortium partners’ financial planning (Cash Flow) and expenditure rate related to the project, including reporting

10%

Coordinating, Reporting & Learning

Organise, coordinate, review and coordinate timely monthly (and external quarterly/annual) reports

Propose new/amended activities according to identified needs and suggest solutions for problems encountered with activities/ budget/work plan/human resources, and discuss them with line manager. Lead in decision making processes

Promote good practices and continuously incorporate lessons learnt into project implementation

Lead monthly/quarterly/bi-annual meetings with different entities to review the programme and draw regular lesson learnt events with consortium partners and the donor.

World Vision staff, partners, donor and partner ministries are well informed of programme achievements, challenges and suggested mitigation measures

15%

Ensure Networking and External representation

On behalf of the consortium, lead national/regional/global (when available) representation and collaboration with other international, local and government agencies

Lead coordination with all other local and international actors

Actively participate in coordination meetings with donor, sector working groups and aid coordination for a as well as EDPU

Develop and maintain strong relationships and information between the consortia parties

15%

Handle Staff Management

Lead project Management Team/HUB based at the National Office on day-to-day basis and conduct performance agreement/review in coordination with technical matrix managers

Lead partner organisations and their project staff throughout the programme implementation while maintaining positive relationships with partners’ senior management staff

Programme team throughout all partners is aware of and follows the vision and strategy of the consortium to drive for youth-led change

5%

Perform other duties as required

Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented.

Attend Program and MEAL related meetings within WVL, and with the sector, donors, and local authorities as needed.

Attend and participate in capacity building trainings locally and internationally.

Attend and participate in WVL’s spiritual nurture and other organizational events.

Responsible for staff security and actively contribute to a positive risk management culture.

Act responsible of own security and actively contribute to a positive security culture.

Report Child Protection (CP) incidents as per the safeguarding policy guidelines.

Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

Perform other duties as assigned by Line Manager.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

5-7 years of experience with NGOs

3-5 years of experience with staff management

Good experience using MS project

Proven working experience in project management

Proven working experience in portfolio management

Proven working experience in complex consortium structures

Proven track records of working with high level donors and government entities.

Familiar with core principles of Children Rights, Child Protection, Participation, Do No Harm, Sphere

Knowledge of and adherence to the Child Protection Standards, Red Cross and NGO Code of Conduct

Experience in child protection and youth programming.

Knowledge of and experience in working on youth, local governance and civic engagement in Lebanon

Considerable knowledge and experience with Project Management Cycle (PCM) including budgets control and procurement processes; desired: PMP certification

Experience in working in complex consortium structures

Working knowledge of the logical framework approach to project design, monitoring and evaluation

Ability to lead a dynamic team to strive for programme success

Highly organised and ability to multi-task with tight deadlines in a complex consortium structure within a complex country context

Knowledge of EU implementation standards and experience in working with the EU

Very good and efficient communicator

Good interpersonal skills, cross-cultural sensitivity, mentoring skills

Flexible to work in field locations, able and willing to travel to the area of operation on a regular basis to meet the project requirements

Self-motivated, positive attitude and with a willingness to learn

Ability to work analytically, recognise problems and solve them efficiently in a team-oriented manner

Ability to cope and work under pressure

Required Education,

training, license,

registration, and

certification

Master level or related qualifications preferred in Project Management, Social Science or related field

Computer literate, mainly in Microsoft Office package

Preferred Knowledge

and Qualifications

N/A

Travel and/or

Work Environment

Requirement

The position requires ability and willingness to travel domestically and internationally up to 40% of the time.

Physical

Requirements

Language

Requirements

Excellent English and Arabic language skills (both oral and written).