Human Resources Administrator

Purpose:  To support and assist the Human Resources Department, Project Manager and team in human Resources, tasks as per World Vision policies and procedures.  Major Tasks: Administer National Social Security Funds, insurance and workers’ compensation plans including enrollments and terminations, family allowance sheet and annually yearly declaration form. Administer Ministry of Finance forms.Follow up on the related clerical aspects of vacancies and employment such as personnel requisition forms, posting job ads,   job application forms, Collect and manage the database of received resumes Short list the appropriate candidates who fit and meet the minimum requirements of each open position. Contact potential candidates and arrange interview schedules. Participate in conducting the interviews. Perform further background reference investigation for all possible hires. (Reference Check & Vetting) and send regret letters Issuing Job offers and preparing employment agreements and contracts. Conduct new employee orientation. Manage employees’ leaves and vacations, ensuring full compliance with World Vision Lebanon Human Resources policies. Respond to routine employee enquiries, both oral and written to ensure the accurate and timely provision of information .e.g verification letters, number of leave days, International Insurance certificate, monthly payslips, Prepare End of Service documents whenever requested Provide general administrative and clerical support to the Human Resources Unit/Coordinator to facilitate the smooth operation of the Unit. Manage employees’ and interns’ files as per World Vision Lebanon Human Resources standards Ensure child protection, code of conduct, conflict of interest, Harrassment Prevention, HRIS Privacy Statement policies are signed by new employees as required. Assist in preparing and participate in staff events and Human Resources Days to foster team spirit and commitment to World Vision’s ministry. Follow up on Performance Agreements, Midterm Reviews & Annual Reviews to be submitted in due time Prepare all contract amendments and keep them on file   KNOWLEDGE AND SKILLS Knowledge of HR administration and good working knowledge of principle of HR management Excellent written English, with good command of spoken Arabic and English. Ability to respect and relate appropriately to people Excellent administrative skills Computer literate with a high degree of proficiency and productivity. Good interpersonal and written and oral communication skills Maintain high level of confidentiality  Work Environment:  100% Office work