National Office Receptionist

MAJOR TASKS: Receive people and provide them with first assistance. Greet visitors in a professional and courteous manner and notify the relevant employee Ensure that the reception area, conference room, external entrance are kept neat and tidy, so as to maintain a good image of the organization. Handle and transfer all incoming calls, insuring that calls are answered effectively. Handle the process of distributing incoming and outgoing mail / courier (DHL, Libanpost, etc.) Coordinate the conference rooms schedule Responsible for registering, typing, sending, distributing copies and filing all outgoing mail, faxes as needed Help in typing reports, circulars, etc. as assigned. Update World Vision staff directory, calendar of events, and staff trainings schedule on a regular basis. Prepare photocopies and send faxes when required Liaise with the taxi company to request taxi pick-up for staff and visitors when required Maintain the storage of the kitchen and hygiene supplies monitoring the quality/ quantity, and make new orders when required. Receive invoices related to World VisionLebanonoperations and administration and charging expenses to relevant departments such as taxi invoices, courier invoices, stationary invoices, etc. Maintain the storage of the stationery and place orders as the need arises from different departments monitoring the quality/ quantity.  Enter and update the library books, magazine, DVD, video and tape records. Maintain records of books, magazines, DVDs, videos and tapes received, stored and returned and file catalogue cards according to used system.   EDUCATION / SKILLS REQUIREMENTS:             Education Diploma in a field related to administration and secretarial support services.   Knowledge and Skills Excellent written English, with good command of spoken Arabic and English. Good interpersonal and written and oral communication skills. Good organizational skills; ability to manage and prioritize tasks. Computer literate with a high degree of proficiency and productivity.   Experience At least two years experience in a similar related job     EMPLOYMENT TYPE: Regular Full Time   Qualified candidates are requested to send their CV to the following fax number or e-mail address: Fax number:      00 961 4 401982 e-mail address:   cv@worldvision.org.lb