Procurement Officer

PURPOSE OF POSITION Procurement of materials, works and services to ensure required supply needs are satisfied at lowest total cost to World Vision and at the time required by the requester and of the quality identified on the order/contract. Appropriately and accurately perform and leverage market analysis to support Procurement decisions. Perform strategic sourcing activities as requested in line with the procurement and implementation plans and execute transactional order processing from request to pay. Identity suppliers for specific areas of spend through market research and intelligence MAJOR RESPONSIBILITIES % Time Major Activities End Results Expected 60% Execute the procurement process for designated areas of spend for categories under contract and not on contract for all areas of spend Work with ADPs, areas, programs, projects and other departments to ensure clear specification of requirements. Insure specifications in item catalogue are maintained and accurate Receive purchase request from internal customers Review purchase requisitions for completeness and accuracy and identify sources of supply if needed. Identify suppliers to fill requisitions in accordance with approved supplier management policies Issue tenders and provide analysis of tenders to include technical recommendations for Procurement Committee Generate Purchase Order from selected and approved suppliers Use processes that ensure that contractual terms and conditions are met during order request and processing for the purchase of materials and services Maintain good level of public relations with outside suppliers as well as strong partnership with internal users Advise and seek approval of internal customers of modifications from original requests. Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities. Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered. Coordinate and facilitate the timely fulfillment of the PO with ADPs, requesting departments, suppliers, and Logistics function ( if needed) to ensure appropriate receiving and order fulfillment Identify alternative supply sources for materials / services not under contract Work with Logistics to ensure safe delivery and receipt of ordered materials Resolve conflicts with deliveries and suppliers 10% Support HUB Leader and NO SCM Lead in the planning and strategic sourcing initiatives for the NO Conduct market assessments for specific categories of spend Pre-qualification and vetting of suppliers for defined categories of spend Quality reviews to insure technical compliance by suppliers 10% Supplier Management Manage day-to-day supplier relationship and performance for assigned commodities 20% Performance Measurement Execution, Analysis and Reporting Track and analyze procurement performance and savings against established target levels (KPI’s and PO Savings tracking tool Support SCM performance monthly to Hub Leader and NO Leadership Support continuous improvement in Procurement through monitoring of Procurement Progress Reports and Procurement monthly tracking reports Maintain and update critical NO procurement data (item master, supplier master Ensure the submission on all suppliers for Block Party Screening to Hub Analyst KNOWLEDGE, SKILLS AND ABILITIES University degree in Business Administration, Social Science, Procurement or similar degree Professional Qualification preferred, partly CIPS qualified preferred At least 3-5 years’ experience in purchasing CIPS certification preferable Knowledge of the 7-Step Sourcing Process Negotiation experience Contract Management experience Basic knowledge of local legal positions for contracts Ability to analyse and report on Supply Chain Management and financial metrics Understanding and ability to perform of market analysis, supplier evaluation, total cost of ownership analysis, category strategy development & implementation Good communication skills Technical skills in computing and using standard software (Excel, Word, PowerPoint, Access and Internet) Proven problem analysis and decision making skills Ability to work in a team Good skills in English and regional used language(s) Good Supply Chain Management expertise