Support Service Administrator

Purpose: To support and assist the Area Response Manager and team in human resources, administrative and procurement tasks as per World Vision policies and procedures. Major Tasks: Handle Human Resources tasks Contact local consultants or consulting firms and collect CVs or proposals for capacity building trainings of staff and local partners and for other services as needed in close coordination with the Human Resources Department and in compliance with the procurement policy. Prepare the “agreement to provide services” document and follow-up with related parties on the needed signature. Develop and maintain a list of universities in the area with contact details for internship or recruitment opportunities. Support in developing an employee orientation with close coordination with the Project Manager and the HR department. Manage the area team’s leaves and vacations and send updated balances and forms to the HR administrator Update the workforce planning sheet and send it to the HR department on a monthly basis. Monitor the team’s attendance and report to the Project Manager accordingly  Handle the Project Administrative tasks Maintain the office administrative files, ensuring the confidentiality of documents. Oversee office equipment maintenance and vehicle repairs, maintenance and servicing (mechanic) in a timely manner. Ensure kitchen and stationary supplies are ordered in a timely manner. Assist in all logistics tasks related to training and events in coordination with NO office Manager  Handle project Procurement needs Finalize Purchase Request Forms for all assets, services, office supplies purchases at the zonal office on a monthly basis. Track and follow up on all Purchases that are under the set threshold in the Procurement Policy Ensure that the procurement processes are properly followed by the area team KNOWLEDGE AND SKILLS  Good interpersonal and communication skills Good organizational and Time management skills Computer literate with a high degree of proficiency and productivity Good written English  Work Environment:  100% Office work