Warehouse Assistant

MAJOR TASKS:   Ensure that all commodities arriving at the warehouse and leaving the warehouse   are properly accounted for.·         Ensure that all commodities arriving at the warehouse and leaving the warehouse    are properly accounted for. Ensure advanced planning regarding the types and number of commodities expected in the warehouse. Prepare and carefully plan storage space. Scrutinize all waybills to ensure that commodities are of correct quantities and quality as manifested on the waybill. Immediately record all quantities delivered short (missing), quantities lost in transit and quantities damaged and excess if any. All observation must be recorded immediately. Supervise off-loading of the commodities and make sure this is done properly. Commodities must carefully be inspected and counted during off-loading before acceptance in the warehouse. Immediately reconstitute torn/losses/slack/leaking/damaged bags, tins or cartons to prevent any further loss. Document such activity.  Maintain good warehousing standards  Ensure proper storage of commodities, stacking in an organized manner by commodities type and by shipment number to facilitate proper physical count. Ensure proper storage of commodities, stacking in an organized manner by commodities type and by shipment number to facilitate proper physical count. Ensure that unfit commodities are stacked away separately from the good stocks  Commodity Accounting Responsible for accurately filling and updating all the warehouse records including Ledger Books, stack cards and stock control sheets. Quantities recorded on these documents MUST correspond to the daily physical stock in the warehouse. Keep daily of warehouse movement (commodities received and dispatched including the destinations) Ensure that commodities never leave the warehouse without prior approval of Commodity Officer or his/her designee. Ensure that loading of commodities takes place after reception of Commodity Dispatch Authorization (CDA) from Commodity Officer or his/her designee. Ensure that waybill or a delivery note accompanies commodities leaving the warehouse.   Reporting  Ensure that the commodity-reporting period is respected and strictly observed. Report need to be at the Herat office by the 1st day of the following month latest Prepare the monthly Commodity Receipt Summary, Truck Inspection Reports, Dispatch Summary, Loss Status Reports and Physical Inventory Reports at the end of every month. These are to be submitted latest to the head office by the 1st day of the following month. Perform any other duty that may be assigned from time to time Knowledge and Skills Have strong computer skills with working knowledge of Ms Access, Ms Excel and Ms Word. Honest and  hardworking Must be a team player and have good management/supervision and inter-personal  skills. Should be a problemsolver and have good analytical skills. Ability to effectively develop rapport and relate to donors, NGOs, counterparts, and government agencies Must have the ability to travel and a flexible approach to living conditions  Experience  At least two years hands on experience of commodity tracking and accounting