Office Coordinator - Jdeideh

The Office Coordinator is responsible for supporting the project coordinator in the planning, implementation, and follow-up of the education program, according to the strategy, proposal and plans in her/his allocated area.   Duties Manage and implement delegated portfolio of Education projects (activities) according to strategy, proposal and plan, as delegated by project coordinator Ensure implementation according to technical direction as determined by the education project coordinator, and ensure high technical quality of delegated project portfolio Work in close coordination with other implementing partners in allocated area according to the guidelines of the program Perform specific administrative operational/control tasks for project/program activities Organize and allocate tasks and work processes for education staff in her/his allocated area Supervise and follow-up education staff performance in her/his allocated area Contribute proactively to Education  strategy development by giving input on needs and gaps from relevant area Develop periodic activity/project reports and other reporting as required by the project coordinator Issue documents and reports for clearance by the education project coordinator Facilitate, collect and report information regarding the overall situation of the refugee children and their families in the community, with specific attention paid to the targeted children and program objectives Regularly update and share information related to education, utilizing data collection to identify gaps, assess trends, and design interventions Ensure proper data processing and filing of all project documents Supervise the Administrative Assistant for preparing purchase orders, accounting paperwork, and other tasks Closely supervise, manage, and motivate the team in his/her area i.e. Field Coordinator, Logistics Assistant, Field Technical Support, Field Workers, Social Workers, Data Entry officers, Volunteers, Cleaner Assist the M&E Officer in preparing data collection instruments Represent CL at regional or national meetings as directed by the Project Coordinator Participate in trainings and workshops as directed by the Project Coordinator Manage the cash requests/expenses of the center through the organizational software Liaise with the relevant persons to organize distribution and transportation Business Skills Outstanding organizational and planning skills Must be a team player Outstanding writing, and data entry skills Outstanding problem analysis, assessment, and solving Excellent communication and interpersonal skills Ability to prioritize and handle multiple projects Attention to detail and high level of accuracy Delegation of authority and responsibility Fluent in written and spoken English and Arabic (French is a plus) Computer Skills Proficient in all Microsoft Office applications Proficiency in organizational software Experience & Knowledge 3 to 5 years of experience preferably in management/administration Experience in an administrative coordination capacity Experience with an NGO