Logistics Assistant - North

Job Purpose:

The Logistics Assistant is responsible for the procurement of supplies, services and equipment needed as per projects and office requirements. He/she is also responsible for fleet management on area level according to INTERSOS procedures.

Generic Duties:

• Implmement effective and cost efficient procurement planning, by ensuring weekly and monthly needs mapping per project team .
• Compile and maintain an established supplier list per base.
• Ensure regular rent, util.ities payments (electricity, water, internet, etc.) and running costs are paid.
• Coordinate with the finance department to ensure that payments to vendors are made on-time and without any unnecessary stain on the financial systems.
• Ensure that all necessary documentation and donor filing is updated.
• Ensure proper mechanical inspection for base vehicle.
• Responsible for proper maintenance of assets and office equipment .
• Coordinate all Vehicle Rentals within office level.
• Monthly vehicle utilization analysis.
• Bring to the attention of the Logistics and procurement officer any abnormal usage or abuse of vehicles recorded on the Vehicle Log Sheets.
• Liaise with drivers and ensure timely servicing of INTERSOS vehicles
• Update regularly the INTERSOS Asset List using IMP platform.
• Bring to the attention of the Logistics and procurement officer for any abnormality in the management of the INTERSOS Assets.
• Monthly complete the vehicle documentation and reconciliation requirements.
• Monthly reconciliation of the fuel used and recorded.
• Maintain INTERSOS Accident Register
• Follow up the maintenance of the office and the Guest houses.
• Other duties as deemed necessary by line manager.

Competencies:  (Knowledge, Skills & Abilities)

Professional Competencies:

• Minimum 3 years of relevant logistics work experience
• Good knowledge of procurement process
• Knowledge in car and office equipment  maintenance
• Proficient in MS office (word, excel..)
• Valid Lebanese driving license

Behavioural competencies:

• High level of integrity and understanding of procurement ethics.
• High level of planning & organizational skills & able to meet deadlines.
• High level of Analytical thinking.
• Excellent communication and interpersonal skills.
• Very good negotiation skills.