Project Officer

Role & Responsibilities

Main Role

Coordinate Marsa projects, communicate with partners, monitor project activities and report on them to Executive Director.

Essential Responsibilities

• Abide by Marsa’s values, code of conduct, and policies
• Ensure implementation of project activities
• Coordinate with staff members at Marsa and partner organizations
• Monitor project activities and ensure timely execution
• Develop monthly and quarterly reports
• Identify potential challenges and plans for mitigation
• Support staff in translating Marsa’s mission in client-centered strategic and operational objectives to ensure high quality confidential and anonymous care and services
• Encourage and facilitate cooperation, pride, trust, and group identity, fostering commitment and team spirit and working with others to achieve goals
   

Competencies

Result-Oriented

• Propose strategies to overcome obstacles preventing the achievement of results
• Define and monitor appropriate activity and performance indicators according to the objectives set
• Analyze the indicators and propose/carry out the necessary readjustments to achieve the objectives
• Ensure service efficiency by maximizing quality and minimizing costs
• Complete work on schedule and within the deadlines
• Develop a regular activity report measuring the achievement of results in relation to the objectives set and propose the changes/adjustments necessary to optimize the operations of Marsa

Communication Skills

• Expresse ideas and thoughts well verbally and in written form
• Exhibit good listening and comprehension
• Provide clear instructions or information to peers/team members/others orally or through other methods of communication
• Communicate ideas clearly and effectively in a group setting
• Addresse work problems with people individually
• Convey complex ideas in a logical sequence to ensure understanding
• Use appropriate conventions (e.g., grammar and syntax) when communicating
• Keep clear, accurate written documentation
• Prepare written summaries of meeting outcomes or telephone conversations

Dependability

• Respond to requests for service and assistance
• Follow instructions, responds to management direction
• Take responsibility for own actions
• Commit to doing the best job possible
• Keep commitments

Initiative

• Volunteer readily
• Undertake self-development activities
• Seeks increased responsibilities
• Takes independent actions and calculated risks
• Looks for and takes advantage of opportunities to contribute
• Asks for help when needed

Problem Solving

• Opens discussions effectively for resolving the problem
• Collects information from relevant sources to understand the problem
• View the problem objectively from all sides
• Stay focused on resolving the problem
• Present and seeks potential solutions
• Initiates action in a way that addresses the issue
• Summairze the agreements and required actions clearly
• Work well in group problem solving situations
• Manage situations of conflict with difficult clients in a calm and timely manner

Strategy Planning & Implementation Support

• Participate and contribute to the development and the implementation of Marsa’s vision and strategy

• Prepare periodic reports and presentations on the center’s performance  to the Executive Director
• Represent the organization in local, regional and international meetings or conferences
• Be willing to travel to regional and international settings
• Represent the organization in interviews events, and in various media outlets
• Provide support to the center’s Executive Director and Project Manager as necessary

Project Planning and Management

• Coordinate with all project stakeholders to ensure the flawless execution of projects
• Ensure that all projects are delivered on-time, within scope and within budget
• Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
• Manage changes to the project scope, and project schedule
• Report rising issues and escalate to management as needed
• Create and maintain comprehensive project documentation
• Plan and coordinate the organization’s workshops
• Ensure that the highest quality standards are met

Research and knowledge generation:

• Contribute to the design of research projects including research question and data collection instrument
• Assist in conducting research including data collection and compilation
• Handle confidential and sensitive data with integrity