Fundraising Assistant

Management and Operational Support:

• Coordinate and manage the Fundraising Manager’s calendar, scheduling meetings with donors, partners, and stakeholders.
• Prepare agendas, minutes, and follow-up tasks for fundraising team meetings.
• Track the Fundraising Manager’s tasks and priorities, ensuring timely completion of deliverables.
• Assist in developing, updating, and implementing fundraising policies, procedures, and plans.
• Support in managing budgets for campaigns, events, and donor-related activities, ensuring expenses are monitored and documented.
• Act as the point of contact between the Fundraising Manager and external stakeholders, ensuring effective communication and coordination.

Donor Relations and Engagement:

• Maintain and update the donor relationship management system, ensuring donor profiles, interactions, and contributions are accurately recorded.
• Draft and send personalized communications, including acknowledgment letters, impact reports, and invitations.
• Research donor history and prepare detailed briefs for the Fundraising Manager ahead of meetings and pitches.
• Assist in planning and managing donor appreciation initiatives, such as recognition events and tailored thank-you campaigns.

Campaign and Event Coordination:

• Support the Fundraising Manager in designing and implementing fundraising campaigns, ensuring deadlines and goals are met.
• Oversee logistics for fundraising events, including securing venues, managing vendors, and coordinating with volunteers and staff.
• Create and distribute event schedules, ensuring the Fundraising Manager and team are fully prepared.
• Track event outcomes and compile post-event reports for evaluation and future planning.

Grant and Proposal Assistance:

• Assist the Fundraising Manager in identifying and researching grant opportunities aligned with CVC Charity’s mission.
• Coordinate the preparation and submission of grant proposals, including gathering required documentation and data.
• Maintain a database of grant deadlines, progress updates, and reporting requirements.

Data Analysis and Reporting:

• Compile and analyze fundraising data to provide the Fundraising Manager with insights and recommendations.
• Create detailed monthly and quarterly reports on fundraising performance, including campaign success metrics.
• Ensure compliance with legal and ethical standards in fundraising activities, documenting all processes.