Program Assistant

The Program Assistant is responsible for overseeing and managing all office procedures and facilitate the effective and successful planning, and implementation of education program activities and other tasks as assigned by the project coordinator.   Duties Oversee all aspects of general office coordination Maintain office calendar to coordinate work flow and meetings Set up and coordinate meetings and conferences Disseminate meeting agendas prior to meetings Attend meetings as requested in order to record minutes Compile, transcribe, file and distribute minutes of meetings Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing related to the project File and retrieve organizational documents, records and reports related to education program Prepare responses to correspondence containing routine inquiries related to the project Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping Support staff in assigned project‐based work Maintain confidentiality in all aspects of client, staff and agency information Follow up on all contracts linked to the volunteers, outreach workers and distribution staff: the closure Follow up on data required on ROV’s, identified by Education field coordinators  Conduct field visits as requested Business Skills Good communication and interpersonal skills Ability to work effectively as a team member and with minimal supervision Good organizational and basic project management skills Excellent knowledge of written and spoken Arabic and English Knowledge of written and spoken French is a plus Ability to work well under pressure Computer Skills Microsoft office – all applications Specific software applications required for daily operations Experience & Knowledge Microsoft office – all applications Specific software applications required for daily operations