Information Manager

About Terre des hommes Lausanne Since its creation in 1960, the mission of Terre des hommes (Tdh) has been to come to the aid of children in need. It endeavors at all times to defend the rights of children, in times of war and natural disasters, or in less publicized situations of distress. Today, the Terre des hommes Foundation is a significant force among children’s aid organizations in Switzerland and throughout the world. Tdh has development projects and emergency relief programmes in more than 30 countries in two core areas: healthcare and child protection. Every year, Tdh offers sustainable solutions and a better future for over one million children and their relatives.   Context: Implementing development and emergency response Child Protection projects in Lebanon since the 1970’s, Tdh started activities for vulnerable children and their caregivers affected by the Syrian Crisis in South Lebanon from 2012. Over the past year Tdh intervention has reached over 28,000 beneficiaries and in 2016 onwards the organization will strengthen its integrated Child Protection and Gender Based Violence program. The project implemented in two districts of South Lebanon (Tyre and Saida) include psycho-social support services including case management, awareness raising activities, distribution of relief items and capacity building of local governmental and civil society actors in the field of CP and GBV. The project is implemented in close collaboration with national and international humanitarian response stakeholders.   Job Description: -Development of databases and IM system serving efficently Programs in cooridnation with Program Co and M&E Manager.-Ensure databases include automatized analysis of data serving programs efficiently in close cooridnation with Program Teams and M&E Manager.-Supervise the work of data entry clercks and ensure that data are properly entered and hard copies filed. Strategy and Policy: Support the development of strategic guidelines for the delegation in coordination with the Q&A Coordinator, Program Coordinator and Delegate through ensuring an efficient data availability and analysis. Skills required: Knowledge of policies and global strategies of Tdh and of  his/her sector Research and development Make suggestions and participate in the development of new tools and databases to imporve the IM system in place. Skills required: Capacity to develop new databases Capapcity to coordinate and work with other Teams. Analytical capacity  IM background,knowledge of main softwares systems (Access, Jaya etc) Personnel  management / team management / Coordination / Team Management Communicate and collaborate in accordance with the communication contract Regularly communicate with his/her manager about the progress of his/her activities and problems encountered. Coordinate closely with the M&E Sector in the Mission to ensure to have same vision and understanding of M&E and IM Activities. Ensure and channel the flow of information between the IM Sector in the mission and the other departments (M&E, Programs, Training Officers etc). Provide support to Program managers and Program manager Assistants to ensure data gathered are adequately entered and filed. Provide technical support required by other departments in cooridnation with the line manager in relation to what is related to Information Management.  Lead, advise, support and supervise the members of the team under his/her responsibility in the implementation of their daily activities Prepare monthly and weekly plans for his/her team Recruit and train his/her immediate staff (welcome, integrate, listen, support, motivate, assess, involve, train, take disciplinary action against them, ensure they are updated and their skills are developed) Skills required: Diplomatic and communicative individual Capacity to communicates professional needs in a clear, concise and responsible manner Capacity to communicate in a kind manner on positive and negative points and shows punctuality (meetings) Constructive approach Proactivity Capapcity to work in team to obtain group results Skills development Be responsible for his/her own continuing training to develop his/her skills Identify training needs of his/her team. Participate in organising training on the database for his/her team and other teams that may be involved in its usage. Skills required: Capacity to self-assess and identify his/her own needs. Capacity to deliver training ion IM Technical objetives Ensure that data are verified by DEC before data entry Ensure that data are adequately entered  Check the quality of  data-entry work  Review and develop databases following the needs of programs and startegic vision, including automatizes reports. Adapt databases accoridng to developing needs. Ensure proper filing of hard copies. Skills required: High knowledge of IM Systems (Java, Access etc)  Information / Publications / Communication / Reporting (EN) Ensure support is provided by the IM department when writing reports to M&E and Program Managers. Skills required: Selects, analyzes and handles information Values In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-reliance Skills required: Meets Tdh's values: integrity, self.reliance, committment, transparency Respectful behavior Professional committment Abuse Prevention Policy (CPP) - Operational Risk Management Comply with the Child Protection Policy, Safety Policy and Anti-Fraud and Corruption Policy Skills required: Security Policy (Security, Safety, Health, Stress) knowledge and CPP knowledge Whistle Blowing Policy, Anti- fraud and Corruption Policy. Other personal skills Be available to carry out any other tasks deemed useful by his/her direct manager with flexibility Skills required: Shows availability and adaptation in his/her work and is able to face up to the unexpected Multi-tasker