Hr / Admin Officer

Location: Based in Beirut, Lebanon with travel to MSF projects in MENA Starting date: March 1, 2017 Language: Arabic native speaker and fluent in English. French is an asset. Job profile: Process all applications and follow up on administrative tasks related to the recruitment process: Manage all applications received Review applications and validate completeness of candidates applications Follow up on all applications and assess applicant eligibility in terms of hard criteria as per MSF standards Communicate with applicants for cases requiring clarification and information completion at the request of the HR recruiters Responsible for sending and following  up on the skills tests to applicants, when applicable Invites potential recruits to prescreening events and organizes their participation Ensure all files are up to date and all candidates are informed properly on each step of the process Follow up with selected candidates in a timely manner of the next steps in the recruitment process Assist the recruiters with the Assessments Centers implementation. Including sending invitations to candidates and provide logistical support as needed for the Assessment Center day Responsible for the logistics for Welcome Days training. Including the lead up to and onsite support. This includes inviting candidates, arranging the venue and meals  Act as the administrative focal point for candidates who have been recruited by the HR team: Follow up with headquarters on all related administrative tasks for training of candidates: including visa processes, travel arrangements and accommodation Follow up with headquarters on all related administrative tasks for the matching / filed visit for all candidates: including visa processes, travel arrangements Responsible for entering data in the HR database, following up with candidates to ensure all data is properly filled and updated in order to facilitate the HR management process for all candidates  Assist with the administrative work related to outreach and events: Assist with tasks related to all events in terms of logistics and equipment Assist with detailed budgeting and other financial matters related to events Act as the go-to reference and problem solver for all matters during the events Support the HR team with other administrative tasks as requested   Qualifications:  Minimum a BA degree in a relevant field 2+ years of experience in administrative work and/ or HR Proven oral and written communication skills in English and Arabic. French is an asset. Good communication skills and excellent advocate of MSF Commitment to MSF’s humanitarian values and to humanitarian work Able to display clarity, consistency, and maturity in responding to candidates Highly organized with proven experience from administrative work Strong interpersonal and intercultural skills Working knowledge of Excel and Word, and preferable HR database competence Flexible, pro-active and resourceful, service-minded and results oriented Collaborative, constructive, team oriented Flexibility to travel   Please apply through the following link: http://msf-egypt.org/en/vacancy/details/24/hr-admin-officer Application without a motivation letter will not be considered.  Applications through the email will not be considered.