Partnership Finance Officer

  BACKGROUND: Oxfam is currently mounting a response to the Syria Crisis, in Jordan, Lebanon as well as Syria. The Oxfam International programme is currently reaching over 500 000 people affected by the crisis, across the three countries.    A humanitarian partnership team has been formed, with a regional remit on supporting partner-led humanitarian delivery, as well as the capacity building and organisational development of civil society to be able to provide quality humanitarian assistance now and for the future. Oxfam is guided by its partnership policy that ensures mutual respect and accountability between Oxfam and partners.   OXFAM PURPOSE: To work with others to find lasting solutions to poverty and suffering   TEAM PURPOSE: To assist people affected by the Syrian Crisis through the provision of essential humanitarian aid. To ensure effective financial management and reporting within the Syria Crisis programme.   JOB PURPOSE: To be responsible and accountable for the day-to-day operation related to a defined accounting area.     REPORTING LINES: Post holder reports to: Humanitarian Programme Manager – Partnerships Matrix reporting line to: Finance Manager (technical linkage to finance team)   Staff reporting to this post:  None   BUDGET RESPONSIBILITY: None   DIMENSIONS: Handling queries (general) - wide-ranging internal and external, including detailed information Supervisor of day-to-day processing - problem solving Advice at a detailed level Contributing to procedures and strategy On the job training - provision of training Problems will vary but usually have established solutions Manages own time to achieve departmental objectives Contributes to development of partnership unit initiatives. Good organisational awareness. Effective member of team and role model; demonstrates creativity in seeking better ways to do things and shares with team, and promotes high standards. Takes responsibility for own work and delegated project/processes (including some leadership). Anticipates problems and regularly provides solutions. Successfully manages conflicting priorities. KEY RESPONSIBILITIES: To assess partner's financial capability, and assist programme team on capacity building plans and implementation. To assist the HPM on the development of programme and activities budgets. To assess the development and maintainance of partner financial requirements and management. To provide capacity building support to the partners on financial management, financial systems and control in compliance to OGB and donor requirements. To ensure financial compliance through audit check of finance reports from partner NGOs and provide written feedback to the Finance Manager and Humanitarian Programme Manager. Establish and maintain filing system for partners reports and back up documents per grant and per partner Ensure compliance of programme staff on grant monitoring, balances and closure of grants. To liaise with OGB’s partners/beneficiaries. Perform audit on partners to ensure financial management systems and reports of partners are of the required standard and prepare financially sound reports to be shared with partners and relevant programme staff To be link and coordinate financial issues between Programme, Partners and Oxfam finance Communicates frequently with Programme and Finance manager to ensure that all those who need to share information are well informed. To check grant payment requests ensuring compliance to agreed condition of payment. To hold responsibility of petty cash in order pay per diems and expenses for the workshops/trainings participants Review of partner reports, chase reports, prepare reports and to be ensure that report from partner can be presented to the donor within Oxfam’s report to donor ADDITIONAL RESPONSIBILITIES Check PeopleSoft reports and submit to FM: Print enquiry reports from PS. Check project budgets and submit to FM. Prepare information required by auditors. Prepare monthly accounts from PeopleSoft; print Peoplesoft reports. Revise and audit all the payments up to GBP1,000 assuring it includes all the supporting doc’s: invoices, receipts, proof of payment, procurement doc’s, and or contracts, etc.  This will require seeking appropriate authorisation and ensuring that all supporting documents are appropriately filed.     SKILLS AND COMPETENCE: Ability to speak, read, write and work in English and Arabic Intermediate qualification in mathematics/ accounting Commitment to gender equality and shows high level of respect to women; Manages resources and deadlines with minimum supervision. High level of initiative Good communication and interpersonal skills Recommends and implements improvements Influences ways of working Coaches partners junior staff Shows evidence of high level of planning skills Responsible, flexible and adaptable Good team player and builder Excellent knowledge of accounting and computer literacy. Strong organisational skills, detail oriented with ability to produce accurate work under tight deadlines. Ability to work and communicate effectively with partners/beneficiaries to insure compliance with Oxfam GB and donor’s policies and procedures. Ability to adapt to a fast changing environment and numerous, conflicting job requirements.     OTHER: Ability to travel (short term trips) in the region