Administrative Secretary

The Administrative Secreatary is responsible for providing secretarial and administrative support in order to ensure that services are provided in an effective and efficient manner. The incumbent's main responsibilities include: Arranging and confirming appointments Receiving, directing and relaying phone calls and fax messages Maintaing filing systems Assisting in the preparation of meetings and trainings Drafting minutes of meetings Maintaining databases Directing the beneficiaries to the appropriate staff member Maintaing confidentiality Receiving and screening visitors Maintaining office supplies inventory Determining needs and ordering office supplies, equipment, repair and maintenance services Preparing lists of daily expenses and sharing it with the Coordinator Delivering transportation fees to the beneficiarues and maintaining detailed list of tranportation fees paid per day Performing other tasks as required by the Project Coordinator or the Center Director