Programs Assistant

Role

The programs assistant is responsible of assisting in various administrative, financial, and project management tasks such as but not limited to procurement, M&E and grant management tasks.

Key Responsibilities:  

• Administration
  • Legal Agenda’s Law & Society Library Management
  • Assist in or perform administrative tasks (e.g. event preparation and coordination, writing minutes of meetings, office management, etc.)
  • Any other relevant administrative tasks requested by the Head of the Department

• Procurement
  • Ensure the proper implementation of Legal Agenda’s procurement policies and procedures
  • Procure all materials and equipment ordered in a cost-effective and transparent manner in line with Legal Agenda and donor specific policies
  • Perform routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies
  • Ensure that all supplies, services and equipment required meet the quality specifications and are delivered on time
  • Develop and maintain supplier information for regularly purchased items, and be informed of current local market conditions
  • Prepare bid analysis and selection matrices and submit for management approval.
  • Prepare service providers and supplier contracts and purchase orders and submit for management approval

• Grants Management and Reporting
  • Maintain general and project specific M&E databases
  • Write or assist in writing internal and donor-related narrative reports
  • Assist in the development of proposals and grant applications

Requirements for the position

• Bachelor degree
• Excellent organizational skills
• Analytical Skills
• Team worker and good communication skills
• Fluent in English and Arabic (Oral and written), and good grasp of business communication
• Computer literacy, including knowledge of MS office applications, and accounting software applications