Project Finance Officer

I. About LADE 

LADE is a Lebanese non-profit and non-partisan organization advocating for election integrity and fair representation as two vital pillars for a functional democracy. Since its establishment in 1996, the Lebanese Association for Democratic Elections (LADE) has been heavily involved in instigating electoral reform on a national level through a set of well-designed interventions amongst which election monitoring constitutes a corner-stone for a viable parliament, where it features as a necessary tool to assess the electoral framework and propose amendments when needed. The association's early efforts reached paramount in 1998 with the implementation and management of a full-fledged campaign aiming at restoring local elections across Lebanon for the first time since the breakout of the Lebanese Civil War. Consequently, LADE’s role grew further and as a leading reformist organization. LADE’s awareness extended throughout the years to cover pre-elections, e-day and post-elections activities. Moreover, the association has been able, in a short period of time, to catch up with the academic and societal debates around media ethics and gender participation and has successfully developed a multifaceted and multidisciplinary approach to citizenship and electoral reform.

II. Job Purpose

The Project Finance Officer focuses specifically on managing the financial aspects of a FCDO funded project, including budgeting, tracking expenses, and ensuring compliance with donor requirements. He/she will also be responsible for the financial documentation, data entry and financial reporting.

III. Main Tasks 

1. Manage the finances of the project

• Prepare and analyze monthly financial and management reports.
• Maintain records and ensuring all financial transactions are carried out by LADE.
• Oversee daily project expenses and control cash books.
• Monitor compliance with generally accepted accounting principles (GAAP), LADE, and FCDO Procedures. 
• Produce the project financial statements and cost center reports in accordance with the proposed budget.
• Responsible for all tax obligations for the project.
• Ensure integrity of all financial information related to the project.

2. Oversight on the accounting functions of the project

• Accounting system data entry.
• Produce monthly comparison financial reports according to schedules.
• Analyze variances and explore potential problems with the management.
• Work with both internal and external auditors during financial and operational audits.
• Provide training for the project staff on the project financial guidelines and procedures. 

3. Assist in the administration of the project

• Maintain the inventory of stationery and office equipment and supplies for the project.
• Establish and maintain a physical and electronically filling system for the project.
• Handle the procurement of the project. 

IV. Key Qualifications

1. Education

• Bachelor degree in Public/Business administration, Finance/Accounting, or any related field.

2. Experience

• At least 3 years of experience in accounting and project financial management.
• Good knowledge of NGO work.
• Familiar with donors’ financial regulations.
• Capable of using main computer applications (Microsoft Office Application).
• Good knowledge of financial and accounting systems available in Lebanon.

3. Skills

• Strong project management skills, including planning, budgeting, and reporting.
• Very good communication skills.
• Ability to work under pressure.
• Ability to develop creative solutions to problems.
• Results oriented.
• Good command in Arabic and English.