Administration Senior Officer

Main Responsibility: 

The Administrator main responsibility is to carry out the coordination of resources and completion of administrative functions for the organization.

Job Nature and Scope:

The administrative  senior officer tasks  entails office management and the coordination of resources and completion of administrative functions for the organization.

Job Responsibilities:

1. Responsible for coordinating organization's administration system and general workflows.
2. Supervise administrative team and ensure daily office tasks are completed seamlessly.
3. Develop and implement procedures to ensure organizational effectiveness, efficiency, and safety.
4. Organize office operations and procedures.
5. Control correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
6. Work closely with upper management to discuss the office needs.
7. Host office meeting.
8. Perform clerical and administrative tasks, such as drafting letters, memos, and reports, arranging travel and accommodations, and managing the executive's agenda.
9. Maintain the executive's agenda and assist in planning appointments, board meetings, conferences, and other events
10. Maintain accounts receivable and accounts payable.
11. Pay monthly payroll.
12. Update financial position.
13. Preparation of fund proposals.
14. Updating Social media platforms on regular basis.
15. Assist in preparing budgets and ensuring compliance with government regulations and requirements.
16. Prepare end of year financial reports.

1.   Note: This job description provides a summary of the main duties and responsibilities required of positions given this title and is not in any way a declaration of all the specific duties and responsibilities. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Desirable Qualifications

• University degree (BusinessAdministartion Major).
• Knowledge of French is a plus

Skills and Abilities

• Arabic and English language proficiency – spoken and written.
• Good Communication skills.
• Good managerial and business analysis skills.
• Good Computer skills
• Ability to organize and prioritize work to meet deadlines.

Working Conditions

• Work is performed in an indoor environment.