Grants and Finance Coordinator

Grants Management

• Review financial reports and supporting documentation provided by partners, including working with partners to ensure maximum compliance
• Verify that implementation of program and operational activities of partners are in alignment with financial reports received from the partner (coordination with program staff)
• Drafting sub agreements and amendments with CSOs in accordance with RI and donor regulations, with the guidance of the Team Leader
• Ensure partners understand grants donors’ requirements for each specific award through training and coaching
• Update and refine financial reporting and technical support tools to facilitate the work of partners, while meeting RI and donor regulations

  Financial Reporting, Analysis and Follow-Up

• Preparation of monthly/quarterly RFF requests, and shared with Lebanon Finance Manager, and follow up to ensure cash availability in country
• Financial review of all procurement documentation and payment requests for  Lebanon to ensure compliance with RI policies and procedures and relevant project budgets; this will include signing those procurement documentation within the threshold per the country-level Authorization Matrix
• Review detailed BVAs on a monthly basis to check for adjustments that may need to take place, and follow up accordingly with Lebanon team Leader and SMT Finance Manager as necessary

Budgeting

• In coordination with the Lebanon Team Leader, develop budget projection/spend-down plan to execute expenses within the budget spending for each project
• Contribute to budget development for new proposals and concept notes in coordination with the Lebanon Team Leader

  Financial documentation, Compliance and Audit

• Ensure that financial transactions are regularly classified, recorded and summarized properly
• Ensure accuracy and timeliness of the month-end accounting close process;
• Ensure that all financial records and backup documentation have been archived electronically on a monthly basis
• Ensure compliance with RI Manuals and SOPs, ensuring the project is “Audit Ready”

• Alert and advise Lebanon Team Leader on any new or foreseen challenges/issues related to finance and/or compliance, and engage in decision-making process to address challenges/issues
• Act as a liaison with program staff to assist in the understanding and compliance of financial policies as applicable

Work Coordination

• The Job Holder reports directly to the Lebanon Team Leader;
• Under the supervision and coordination of the Lebanon Team Leader; the Job Holder should follow up with other members of the Team to implement the tasks.  Technical reporting line with the Finance Manager and coordination with the Lebanon Finance Manager.
• The Job Holder will supervise the Lebanon – Grants and Finance Officer

Decision Making   

• The Job Holder can take decisions solely related to her/his administrative and clerical tasks; any decisions beyond her/his realm or responsibility should be discussed with the Lebanon Team Leader

Operating Environment           

• The Job Holder will be working from RI’s main office in Lebanon, which is located in Beirut.