Outreach and Communication Officer (Admin)

Reporting and Coordination lines:

Reports to: Project Coordinator

Direct Coordination: MEAL, Finance and Operations, Medical departments.

Responsibilities:

• Support the design and the preparation of SAMS projects and activities.
• Ensure smooth implementation of the SAMS activities and projects and support a consistent tracking system for all projects deliverables and targets.
• Participate in internal project review meetings to report on projects’ progress.
• Coordinate the preparation of weekly, monthly, semiannual, annual and end-of-project donor narrative reports as required and on specific areas of the programs.
• Contribute and assist in annual project planning and the preparation of projects’ plan (risk management plan, activities plan, responsibility matrix plan, forecast plan;
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• Communicate with SAMS’ partners’ focal points as needed and required;

• Follow up with hospitals’ focal points to ensure proactive referrals for project’s patients.

• Ensure that project files, MOUs and documentation are documented, well organized, archived, comprehensive, and up to date;

• Prepare project documents including financial records for hospitals, commitment letters, MOUs, agreements, finance tracking sheets;  

• Maintain communication channels and interaction spaces between Program, and Finance staff to ensure adequate level of integration and responsiveness;

• Provide administrative support to SAMS different departments MEAL, programs, finance, health and operations as needed;

• Arrange project’s coordinator field visits;

• Support the MEAL department to in the development of monitoring and reporting tools and templates and in their analysis;

• Support internal and external project evaluations, and lessons learnt  exercises;

   

   

   

• Provide support in data cleaning and management as required and needed;  

• Adhere to SAMS Safeguarding and PSEA policies;

Comply by all SAMS policies and code of conduct.