HR Officer

Recruitment

• Coordinate all stages of the hiring process, including posting job openings, reviewing and screening resumes, conducting interviews for all positions and overseeing reference checks.
• Onboard new employees and assess new recruits under probation in coordination with their line manager
• Support managers on candidate selection; conduct and analyze exit interviews; recommend changes.
• Follow-up on the recruitment and onboarding of volunteers

Employee Relations

• Handle all employee requests & grievances (attestations, warnings…) in a timely manner
• Ensures planning, monitoring, and appraisal of employee work results by assisting managers to evaluate employees
• Attend meetings and prepare minutes of meeting
• Ensure implementation and compliance of HR procedures & rules for the mission

Training and Development

• Organize events (team buildings activities, internal trainings, Ramadan diner, Annual diner etc…) with the coordination of program managers
• Ensure that performance evaluations are done on time as per the JD

Payroll & Governmental Relations

• Establish and update the personal files of SIF staff and volunteers in accordance with SIF policy guidelines and Lebanese labor law requirements; and ensure that all required information and records related to employees are promptly updated
• Follow-up on Staff attendance, sick leaves, off days etc...
• Prepare payroll on a monthly basis and send it to finance for audit
• Prepare NSSF (monthly and yearly) & Income tax (Quarterly and yearly) with the support of the finance department
• Follow-up on volunteers payments, end of contract, and coordinate with volunteers’ line manager to follow up on their attendance
• Prepare expatriates visas & work permits, and ensure follow up of visas and declaration of expatriates to local authorities

Any additional task requested by line manager

Representation (when requested by line manager)

• To attend conferences and HR related working group.

Reporting

• HR Monthly Report

PERSON QUALIFICATIONS

Qualifications, experience and competencies

• Bachelor degree in Human Resource Management

• Minimum 3 years of previous experience

• Experience in an NGO is a must

• Strong leadership skills and a supportive management style

• Strong communication skills, with excellent written and spoken English (French is an asset)

• Understand the cultural and political environment and work well with partners including local authorities.

• Confident and proficient in the use of MS Office, especially Word and Excel.