Beirut - Business Support Assistant (Protocol) SC 4

Job Purpose

Support the Country Office Protocol Operations, particularly in the Port Operations, clearance of shipments and aviation cargo.

Key Responsibilities (not all-inclusive, nor exhaustive):

Within delegated authority and under the direct supervision of the Head of Administration or his/her designate, the incumbent will be responsible for the following duties:

• Draft letters to concerned government parties to secure entry permits to restricted areas such as Ports, Airports to facilitate WFP operations
• Draft Special Permit requests, Declaration en Douane or any other clearance formality required for WFP shipments
• Follow-up on the clearances of submitted applications with the relevant authorities for shipments or aviation cargo
• Translate directives and communiques received from the government pertaining to the current situation
• Support the logistics/port team in their official communication with the government for High level visits and meetings
• Support the Admin Officer in updating the status of assets affected by the office explosion for Country Office and Beirut Field Office
• Carry out Asset’s transactions on specialized platform as needed
• Support in identifying the number of assets requiring replacement

Standard Minimum Qualifications: 

Education: Completion of secondary school education. Bachelor’s Degree in Business Administration or Translation and Languages is an advantage.

Experience:  At least three (3) years of progressively work experience in Protocol, translation, or relevant fields.

Language: Fluency in both oral and written communication in Arabic and English. Fluency in French is an advantage.